# Planday (Xero) vs Paddl Canonical: https://paddl-ai.co/compare/planday Last reviewed: 2026-09-11 by the Paddl team Planday is a workforce scheduling and management platform owned by Xero, offering strong European presence and seamless accounting integration for hospitality and retail businesses. ## In one sentence Paddl is food safety, compliance and operations software for UK hospitality: digital SFBB, HACCP plans, allergens and Natasha's Law labels, temperature, cleaning and training records, and an EHO-ready audit pack. £69 per location per month with every feature included, a 30-day free trial and no contract. Planday: Per user per month from around £2.99, five-user minimum; Pro on quote. ## Planday pricing Planday: Per user per month; the UK pricing page shows Starter, Plus and Pro without figures (its page title mentions £2.99); Capterra lists €2.49 per user; five-user minimum. 30-day free trial, no card. Pro is quoted. Not published by the vendor. Checked 2026-09-11 against https://www.planday.com/uk/pricing/. Paddl: £69 per location per month, every feature included, 30-day free trial. No tiers and no volume discount. 5 owner and manager users per location included, £2.99 a month for each extra; staff do not take a seat. ## Planday reviews 4.3 out of 5 from 58 reviews on Capterra (https://www.capterra.co.uk/software/145648/planday), read 2026-09-11. ## Where Planday and Paddl differ 44 features compared; 33 are in Paddl and not in Planday, checked against Planday's published feature list on 2026-09-11. **Food Safety & Compliance** Paddl has, Planday does not: Digital SFBB Packs, HACCP Plans, AI HACCP Generation, Allergen Management, Risk Assessments, EHO Report Generation, One-Click Audit Packs, Fire Safety - Drills, Certificates & Expiry Alerts, COSHH Management. **Operations & Equipment** Paddl has, Planday does not: Equipment Tracking, AI Equipment Anomaly Detection, Temperature Monitoring, Maintenance Swimlanes, Supplier Management, Delivery Checks. **Team & Training** Paddl has, Planday does not: Training Tracking, Staff Inductions, Shift Handovers / EOD Reports. Planday covers in part: GPS Check-in. **Documents & Knowledge** Paddl has, Planday does not: Document Management, Knowledge Hub, Digital Signatures, Licence Management, Insurance Gap Detection, Lease & Property Management. **Reporting & Incidents** Paddl has, Planday does not: Complaint Monitoring, Incident & Accident Reporting, EHO Visit Dashboard, AI Legal Guidance & Evidence Packs. **Platform & AI** Paddl has, Planday does not: Offline Mode, AI Assistant, AI That Carries Out Tasks, AI Document Extraction, Compliance Dashboard. Planday covers in part: Mobile Manager View. Where Planday is stronger: Owned by Xero, with a direct accounting integration; Strong European presence and multi-language support; Revenue-based scheduling insights; Clean mobile experience for staff. ## Choose Planday if - You use Xero and want integrated scheduling - European multi-location scheduling is your priority - Revenue-based labour optimisation matters most ## Choose Paddl if - You need UK food safety compliance - SFBB, HACCP, allergens, and COSHH are requirements - You want AI-powered compliance tools - Equipment tracking and shift handovers are important ## What matters most **Xero integration versus everything else** Planday is owned by Xero and its accounting integration is the reason many UK operators pick it. Paddl exports hours to payroll rather than integrating with Xero directly, and in return includes the compliance records, routines, equipment, licences and insurance. **Per user versus per location** Planday charges per user with a five-user minimum. Paddl is £69 a location with five users and £2.99 per extra. **What the rota knows** Paddl's rota reads the training and leave records and the takings; Planday reads revenue from integrations and has strong European multi-language support. ## Switching from Planday to Paddl - Per-location pricing with the compliance records included - The rota warns about lapsed certificates and leave - Hours from GPS check-ins and payroll export - HACCP, SFBB, allergens and the EHO pack in the same login An afternoon. ### How the switch works 1. Export staff and shifts from Planday 2. Import staff and set roles 3. Publish next week's rota 4. Point payroll at the hours export 5. Turn on routines and upload the menu What you keep: Rota, swaps, holiday What you give up: Direct Xero integration; Multi-language staff app ## Alternatives to Planday for UK hospitality | Product | Category | Pricing | | --- | --- | --- | | Paddl | Food safety, compliance and operations | £69 per location per month, every feature included, 30-day free trial. No tiers and no volume discount. | | Deputy (https://paddl-ai.co/compare/deputy) | Rota and scheduling | £3.25 to £6.50 per user per month, £20 minimum; a 40-person team on Core is £170 a month for the rota alone | | RotaCloud (https://paddl-ai.co/compare/rotacloud) | Rota and scheduling | From £10 a month for up to five employees, scaling by headcount; Capterra lists £5 per user; no contract | | 7shifts (https://paddl-ai.co/compare/7shifts) | Rota and scheduling | Free plan for one location; paid from US$39.99 a location a month | ## Questions **How much does Planday cost?** Planday's UK page lists Starter, Plus and Pro per user per month without figures on the page (the page title mentions £2.99); Capterra lists €2.49 per user. There is a five-user minimum and a 30-day trial. Paddl is £69 a location a month with five users included. **What do Planday reviews say?** Planday has 4.3 from 58 reviews on Capterra UK and 4.6 from 373 on Trustpilot, praising the staff app and the Xero link. **Is Planday good for a UK restaurant?** Yes for the rota and payroll reporting, particularly if you use Xero. It has no food safety features. **What is the best alternative to Planday for UK hospitality?** Paddl if you want the rota inside a compliance platform; Deputy or RotaCloud for scheduling-only alternatives. **Can I move from Planday to Paddl?** Yes. Export staff and shifts, import, publish next week's rota, point payroll at the hours export.