# RotaCloud vs Paddl Canonical: https://paddl-ai.co/compare/rotacloud Last reviewed: 2026-09-11 by the Paddl team RotaCloud is a UK-built rota planning and time tracking tool designed for simplicity. Popular with SMBs across hospitality, retail, and healthcare for affordable scheduling. ## In one sentence Paddl is food safety, compliance and operations software for UK hospitality: digital SFBB, HACCP plans, allergens and Natasha's Law labels, temperature, cleaning and training records, and an EHO-ready audit pack. £69 per location per month with every feature included, a 30-day free trial and no contract. RotaCloud: From £10 a month for up to five employees, scaling by headcount; Capterra lists £5 per user; no contract. ## RotaCloud pricing RotaCloud: From £10 a month (Standard) or £15 (Pro) for up to five employees, scaling with headcount; Time and Attendance add-on £4.50 a month. Pay as you go, no long-term contract, 30-day free trial. Capterra lists £5 per user per month. Enterprise from 500 employees. Checked 2026-09-11 against https://www.rotacloud.com/pricing. Paddl: £69 per location per month, every feature included, 30-day free trial. No tiers and no volume discount. 5 owner and manager users per location included, £2.99 a month for each extra; staff do not take a seat. ## RotaCloud reviews 4.9 out of 5 from 286 reviews on Capterra (https://www.capterra.co.uk/software/143177/rotacloud), read 2026-09-11. Praised: greatly simplified staff rostering and saves a lot of time; customer service described as one of the best. Complaints: wanting more HR functions and more reporting; pricing levels described as tight. ## Where RotaCloud and Paddl differ 44 features compared; 33 are in Paddl and not in RotaCloud, checked against RotaCloud's published feature list on 2026-09-11. **Food Safety & Compliance** Paddl has, RotaCloud does not: Digital SFBB Packs, HACCP Plans, AI HACCP Generation, Allergen Management, Risk Assessments, EHO Report Generation, One-Click Audit Packs, Fire Safety - Drills, Certificates & Expiry Alerts, COSHH Management. **Operations & Equipment** Paddl has, RotaCloud does not: Equipment Tracking, AI Equipment Anomaly Detection, Temperature Monitoring, Maintenance Swimlanes, Supplier Management, Delivery Checks. **Team & Training** Paddl has, RotaCloud does not: Training Tracking, Staff Inductions, Shift Handovers / EOD Reports. RotaCloud covers in part: Team Chat & Direct Messages. **Documents & Knowledge** Paddl has, RotaCloud does not: Document Management, Knowledge Hub, Digital Signatures, Licence Management, Insurance Gap Detection, Lease & Property Management. **Reporting & Incidents** Paddl has, RotaCloud does not: Complaint Monitoring, Incident & Accident Reporting, EHO Visit Dashboard, AI Legal Guidance & Evidence Packs. **Platform & AI** Paddl has, RotaCloud does not: Offline Mode, AI Assistant, AI That Carries Out Tasks, AI Document Extraction, Compliance Dashboard. RotaCloud covers in part: Mobile Manager View. Where RotaCloud is stronger: Affordable UK-built rota and scheduling tool; Clean interface designed for simplicity; Good holiday and absence management; Competitive pricing from £2.50/user/month. ## Choose RotaCloud if - You have no food safety obligations at all, so the compliance half is wasted on you - You are a small team where per-user pricing still works out cheaper - You want a scheduling-only interface with nothing else in it ## Choose Paddl if - You want the rota and the compliance records in one place - £69 per location with five users included and £2.99 for each extra beats a per-head rota licence - UK food safety (SFBB, HACCP, allergens) is required - You want warnings before rostering somebody whose certificate has lapsed - Equipment tracking, training records, and shift handovers matter ## What matters most **A UK rota tool versus a UK compliance platform** RotaCloud is a well-liked UK rota and time tool with a 30-day trial and no contract. Paddl includes a rota with the same essentials (build, publish, swaps, holiday, hours from check-ins) inside a compliance and operations platform. **Price by headcount versus by site** RotaCloud scales with employees; a 30-person team lands well above the £10 headline. Paddl is £69 a location with five users and £2.99 per extra, so 30 staff is about £144 with every feature. **What the rota knows** Paddl's rota warns about lapsed certificates and approved leave and builds against takings. RotaCloud has stronger stand-alone reporting and labour forecasting on Pro. ## Switching from RotaCloud to Paddl - Per-location pricing with the compliance records included - The rota warns about lapsed certificates and leave before you publish - Hours from GPS check-ins, holiday accrual, payroll export - HACCP, SFBB, allergens, COSHH and the EHO pack in the same login An afternoon. ### How the switch works 1. Export the staff list and current rota 2. Import staff into Paddl and set roles 3. Publish next week's rota 4. Point payroll at the hours export 5. Turn on routines and upload the menu What you keep: Rota, swaps, holiday, clocking in What you give up: RotaCloud's labour forecasting on Pro; Logbooks and document storage in the rota tool ## Alternatives to RotaCloud for UK hospitality | Product | Category | Pricing | | --- | --- | --- | | Paddl | Food safety, compliance and operations | £69 per location per month, every feature included, 30-day free trial. No tiers and no volume discount. | | Deputy (https://paddl-ai.co/compare/deputy) | Rota and scheduling | £3.25 to £6.50 per user per month, £20 minimum; a 40-person team on Core is £170 a month for the rota alone | | Planday (Xero) (https://paddl-ai.co/compare/planday) | Rota and scheduling | Per user per month from around £2.99, five-user minimum; Pro on quote | | 7shifts (https://paddl-ai.co/compare/7shifts) | Rota and scheduling | Free plan for one location; paid from US$39.99 a location a month | ## Questions **How much does RotaCloud cost?** RotaCloud starts at £10 a month (Standard) or £15 (Pro) for up to five employees and scales with headcount; Capterra lists £5 per user per month. Time and Attendance is £4.50 a month extra. There is no contract and a 30-day trial. Paddl is £69 a location a month with five users included and £2.99 per extra. **What do RotaCloud reviews say?** RotaCloud has 4.9 from 286 reviews on Capterra UK. Reviewers praise how much time it saves and the support; the requests are for more HR functions and reporting, and some find the pricing tiers tight. **Is RotaCloud good for hospitality?** Yes for rotas and clocking in. It has no food safety features, so the diary, HACCP and allergen records live elsewhere. **What is the best alternative to RotaCloud?** Paddl if you want the rota and the compliance records in one product; Deputy or Planday if you want another scheduling-only tool. **Can I move from RotaCloud to Paddl?** Yes. Export staff and shifts, import staff, publish next week's rota. RotaCloud is pay as you go, so you can stop at the next billing date.