# Kitchen equipment and temperature monitoring software for UK hospitality Canonical: https://paddl-ai.co/features/equipment Last reviewed: 2026-09-11 by the Paddl team Paddl's equipment software keeps a register of every fridge, freezer, oven and appliance with an AI health rating from 1 to 10, its service history and next service date, the temperature checks staff record against it, and PAT certificates imported from the PDF. ## What Paddl's equipment software does - Equipment register with make, model, location, purchase and service dates - AI health rating from 1 to 10 per item with prioritised actions and cost estimates - Fridge, freezer and hot-holding temperature checks recorded by staff, with alerts when out of range - Service schedules and reminders, plus a maintenance request raised from the item - PAT testing certificates imported from the PDF against each asset - Callout and repair history so recurring faults are visible ## What it does not do - No sensor hardware: Paddl does not sell probes or wireless loggers, and does not read from them ## Pricing - **Price:** £69 per location per month, or £703.80 a year (15% off). Every feature is on the one plan. - **Trial:** 30 days free with full access. Card required, cancel anytime, no contract after. - **Included per location:** 5 staff users and 10GB of document storage. Extra users are £2.99 a month each. - **Covers:** SFBB, HACCP, allergens and Natasha's Law, temperature and cleaning records, training records, COSHH, risk assessments, licences and insurance, and an EHO-ready audit pack. - **Apps:** Staff app for iOS and Android, web dashboard for managers, works on any phone or tablet. - **Company:** Paddl is a trading name of Trading Projects Ltd, company number 16456940, registered in England. Pricing page: https://paddl-ai.co/pricing ## Questions **Does Paddl sell temperature probes or sensors?** No. Temperatures are checked by staff and logged on the app, which is what most EHOs expect to see for fridges, freezers and hot holding. If you need continuous wireless monitoring, Checkit and Navitas sell the hardware; Paddl keeps the records the checks produce. **How do I track kitchen equipment maintenance digitally?** Paddl provides a complete equipment register where you log every asset with make, model, serial number, purchase date, and warranty details. You can set up recurring maintenance schedules with automatic reminders for daily checks, weekly cleaning, and annual servicing, ensuring nothing is missed. **How does preventive maintenance scheduling work?** You create maintenance schedules for each piece of equipment, such as daily temperature checks, weekly deep cleans, or quarterly service visits. Paddl generates tasks automatically and sends reminders to assigned staff. This prevents unexpected breakdowns and extends equipment life by up to 25%. **What is the equipment lifecycle and when should I replace kitchen equipment?** Equipment lifecycle covers purchase, warranty period, active use, declining performance, and replacement. Paddl tracks service history and AI analyses temperature data to spot declining trends. When repair costs mount or performance drops, the data helps you make informed replacement decisions rather than guessing. **What equipment compliance records do I need for UK hospitality?** UK hospitality businesses need records for gas safety certificates, PAT testing, refrigeration temperature logs, extraction system servicing, and fire safety equipment checks. Paddl stores all service records, certificates, and inspection results in one place, with automatic alerts before anything expires. **Can Paddl import PAT testing certificates automatically?** Yes. Upload your PAT testing certificates and Paddl AI extracts serial numbers, test dates, and pass/fail results, matching them to your equipment register automatically. You can batch import years of PAT history in seconds instead of typing everything manually. **What is the best temperature monitoring software for kitchens?** The best temperature monitoring software for commercial kitchens records fridge, freezer, cooking, and hot-holding temperatures digitally with timestamped logs. It should alert staff when readings are out of range and produce records EHO inspectors can verify. Paddl includes temperature monitoring as part of its equipment management module from £69 per location per month. **Do I need hardware sensors for temperature monitoring?** No. While hardware sensors automate readings, most UK food businesses use manual probe checks recorded in a digital system. This satisfies EHO requirements and costs significantly less than sensor hardware. Paddl supports manual temperature logging with digital records and automatic alerts for missed checks. **How often should fridge temperatures be checked in a food business?** At minimum once per day, but best practice is twice daily: once at the start of the day and once during or after service. The legal maximum for chilled food storage is 8C, but EHO inspectors expect to see readings consistently below 5C. Paddl schedules these checks as part of your daily routines and flags any readings above your set threshold. **What equipment records do EHO inspectors check?** EHO inspectors typically check fridge and freezer temperature logs, probe thermometer calibration records, equipment service history, gas safety certificates, PAT testing records, and extraction system maintenance logs. Having these digitally means you can show any record in seconds during an inspection rather than searching through filing cabinets. **What should kitchen temperature monitoring software include?** Kitchen temperature monitoring software should include fridge, freezer, cooking, reheating, cooling, and hot-holding logs; named staff completion; timestamps; missed-check alerts; out-of-range corrective actions; probe calibration records; and exportable evidence for inspections. **What should equipment management software include for restaurants?** Restaurant equipment management software should include an asset register, service history, maintenance schedules, warranty records, contractor details, certificates, issue reporting, photo evidence, and reminders for servicing, cleaning, calibration, PAT testing, and safety checks. ## Related - [Best Temperature Monitoring Systems for UK Kitchens (2026)](https://paddl-ai.co/best/best-temperature-monitoring-systems) - [Paddl vs Navitas Safety](https://paddl-ai.co/compare/navitas) - [Paddl vs SafetyCulture (iAuditor)](https://paddl-ai.co/compare/safetyculture) - [Paddl vs Checkit](https://paddl-ai.co/compare/checkit) - [Checklist app](https://paddl-ai.co/features/routines): Paddl's checklist app schedules opening, closing, cleaning and temperature routines by shift and role, has staff complete them on a phone with timestamps, readings and photos, and shows a manager what was missed, late or done across every site. - [Maintenance software](https://paddl-ai.co/features/maintenance): Paddl's maintenance software lets any member of staff report a fault from a phone, puts it on a board from reported to done, assigns it to a person, a team or a contractor with a deadline set by urgency, and records what each job cost per room, area and site. - [Risk assessment software](https://paddl-ai.co/features/risk-assessments): Paddl's risk assessment software generates venue-specific assessments for fire, food safety, COSHH chemicals, equipment and customer risks with AI, schedules the reviews, and collects digital sign-off from every member of staff the assessment applies to. - [Document management software](https://paddl-ai.co/features/documents): Paddl's document management software takes any file a venue holds (certificates, Safety Data Sheets, menus, policies, licences, leases, insurance schedules), classifies it with AI, extracts the dates and data into the right record, tracks expiry, and collects staff sign-off.