# Lease management software for UK hospitality Canonical: https://paddl-ai.co/features/lease-property Last reviewed: 2026-09-11 by the Paddl team Paddl's lease management software reads a commercial lease with AI to extract the break clauses, rent review dates, notice periods, repairing obligations and service charge terms, tracks the key dates per site with alerts before each notice must be served, and cross-references the lease's insurance requirements with the policies you hold. ## What Paddl's lease management software does - Lease extraction: break dates and notice periods, rent review dates, term end, repairing obligations, service charge caps - Key-date tracking with warnings at 90 days and critical alerts at 30 days before a notice deadline - Cost analysis of rent, service charge and rates per site - Insurance requirements in the lease checked against the policies in Paddl - Dilapidation and repair records kept for the end of the term ## What it does not do - Paddl summarises the lease; it is not a substitute for a solicitor when serving notice or negotiating a renewal ## Pricing - **Price:** £69 per location per month, or £703.80 a year (15% off). Every feature is on the one plan. - **Trial:** 30 days free with full access. Card required, cancel anytime, no contract after. - **Included per location:** 5 staff users and 10GB of document storage. Extra users are £2.99 a month each. - **Covers:** SFBB, HACCP, allergens and Natasha's Law, temperature and cleaning records, training records, COSHH, risk assessments, licences and insurance, and an EHO-ready audit pack. - **Apps:** Staff app for iOS and Android, web dashboard for managers, works on any phone or tablet. - **Company:** Paddl is a trading name of Trading Projects Ltd, company number 16456940, registered in England. Pricing page: https://paddl-ai.co/pricing ## Questions **Can it read rent reviews, break clauses and service charge caps from the lease?** Yes. Upload the lease and Paddl extracts the break dates with their notice periods, the rent review dates and mechanism, the term end, repairing and insuring obligations and any service charge cap, and puts the dates on the calendar with alerts before a notice has to be served. **What types of lease documents can Paddl extract from?** Paddl AI extracts from commercial leases, subleases, licences to occupy, tenancy-at-will agreements, deeds of variation, rent review memorandums, schedules of condition, lease renewals, and mortgage documents. Upload as PDF or image and AI reads the key terms automatically. **How does AI lease extraction work?** Upload your lease document as a PDF or image. Paddl AI reads every page and extracts structured data: rent amounts, payment frequency, lease term, break clauses with notice periods, rent review dates and mechanisms, repairing obligations (FRI/IRI), permitted use, 1954 Act status, and landlord details. Extracted data is used to populate your lease register and trigger alerts. **What key dates does Paddl track?** Paddl tracks three critical lease dates: break clause deadlines (including the notice date calculated from break date minus notice period), rent review dates, and lease expiry dates. All appear on your business calendar and sync to Google Calendar, Outlook, or Apple Calendar via iCal. Proactive alerts escalate automatically - break clause notice deadlines trigger warnings at 90 days and critical alerts at 30 days before the notice must be served. **How does cross-referencing with insurance work?** Paddl automatically compares your lease obligations with your insurance documents. For example, if your lease is FRI (Full Repairing and Insuring), Paddl checks whether building insurance is on file and flags a critical gap if not. This cross-module intelligence also works in reverse: your insurance analysis highlights FRI obligations from your leases. **Can I track leases across multiple locations?** Yes. Paddl supports multi-location lease tracking with a consolidated view of total occupancy costs across all properties. You can compare rent per location, see which premises have upcoming events, and manage your entire property portfolio from one dashboard. **What lease obligations do hospitality businesses have?** This depends on your lease type. FRI (Full Repairing and Insuring) leases make you responsible for all repairs and building insurance. IRI (Internal Repairing and Insuring) leases limit your liability to the interior. Most hospitality leases also include obligations around permitted use, alterations, assignment, and compliance with licensing conditions. Paddl extracts these obligations from your lease document automatically so you can see exactly what you are responsible for. **How do I track commercial lease deadlines?** Upload your lease to Paddl and AI extracts every key date including the lease start and end, rent review dates, break clause dates with notice periods, and any other critical deadlines. These dates appear on your business calendar and sync to Google Calendar, Outlook, or Apple Calendar. Paddl sends proactive alerts based on notice requirements, so you always have time to act. **What is a dilapidation claim?** A dilapidation claim is when your landlord charges you for failing to maintain the property according to your lease obligations. These claims typically arrive at the end of a lease and can run to tens of thousands of pounds for hospitality premises. Paddl helps you track your repairing obligations throughout the lease term, so you can address maintenance issues as they arise rather than facing a large bill when you leave. ## Related - [Insurance tracking software](https://paddl-ai.co/features/insurance): Paddl's insurance tracking software reads a venue's policy schedules with AI, keeps a register of public liability, employers' liability, contents and other cover per site, flags gaps against what the lease and the business require, and alerts you before each renewal. - [Business rates intelligence](https://paddl-ai.co/features/business-rates): Paddl's business rates intelligence reads a venue's rates bill, checks the rateable value against the VOA and every relief the venue could claim (small business, retail hospitality and leisure, transitional), and gives a red, amber or green verdict per site with the saving. - [Document management software](https://paddl-ai.co/features/documents): Paddl's document management software takes any file a venue holds (certificates, Safety Data Sheets, menus, policies, licences, leases, insurance schedules), classifies it with AI, extracts the dates and data into the right record, tracks expiry, and collects staff sign-off. - [Legal guidance](https://paddl-ai.co/features/legal-guidance): Paddl's legal guidance triages an incident (a slip, a food safety complaint, an employment dispute), gathers the relevant training records, routines, risk assessments and insurance from the venue's own account, gives a step-by-step action plan, and exports an evidence pack for the insurer or solicitor.