# Opening, closing and cleaning checklist app for UK hospitality Canonical: https://paddl-ai.co/features/routines Last reviewed: 2026-09-11 by the Paddl team Paddl's checklist app schedules opening, closing, cleaning and temperature routines by shift and role, has staff complete them on a phone with timestamps, readings and photos, and shows a manager what was missed, late or done across every site. ## What Paddl's checklist app does - Routines scheduled by shift, day and role: opening, closing, cleaning, temperature, deep cleans - Completion on the mobile app with a timestamp, a reading, a photo or a signature as proof - Quick tasks created on the spot and collaborative checklists several people work through - Missed and late checks flagged on the dashboard and escalated by notification - Quiet-window hints from Square takings so deep cleans land when the site is quiet - Shift handover notes carried into the next shift ## What it does not do - No sensor hardware: temperatures are logged by staff on the app ## Pricing - **Price:** £69 per location per month, or £703.80 a year (15% off). Every feature is on the one plan. - **Trial:** 30 days free with full access. Card required, cancel anytime, no contract after. - **Included per location:** 5 owner and manager users and 10GB of document storage. Extra owners or managers are £2.99 a month each; staff do not take a seat. - **Covers:** SFBB, HACCP, allergens and Natasha's Law, temperature and cleaning records, training records, COSHH, risk assessments, licences and insurance, and an EHO-ready audit pack. - **Apps:** Staff app for iOS and Android with team chat, web dashboard for managers, shared venue tablets with PIN tap-in; works on any phone or tablet. - **Company:** Paddl is a trading name of Trading Projects Ltd, company number 16456940, registered in England. Pricing page: https://paddl-ai.co/pricing ## Questions **What is the best checklist app for hospitality teams?** One that staff will actually use on a phone in service, and that tells the manager what was missed rather than only what was done. Paddl schedules the checks, proves completion with photos and readings, and flags the gaps, at £69 per location per month. Trail and Jolt are the closest alternatives; both are priced per site on contract. **How do I assign and monitor daily shift tasks across BOH and FOH?** Build the routine once, assign it to a role (chef, kitchen porter, bar, floor) and a shift, and every person in that role on that shift sees it on the app. The dashboard shows each task by site, shift and person as it is completed. **What are digital checklists for hospitality?** Digital checklists replace paper-based opening, closing, and cleaning procedures with mobile-friendly task lists that staff complete on their phones. Each completion is timestamped and attributed to a specific team member, creating an automatic audit trail for compliance purposes. **How do I set up daily opening and closing procedures digitally?** With Paddl, you create customisable checklists that match your exact procedures, from equipment checks and temperature logging to stock counts and security tasks. These are scheduled to appear automatically at the right time each day, assigned to the right staff, and tracked in real time across all your venues. **How does digital temperature monitoring work for restaurants?** Staff record fridge, freezer, and hot holding temperatures directly in the app during their routine checks. Readings are logged with timestamps and can trigger alerts when temperatures fall outside safe ranges. This creates the continuous monitoring record that EHOs expect to see during inspections. **Can I schedule recurring tasks like deep cleaning and maintenance?** Yes. Paddl supports daily, weekly, monthly, and custom scheduling for any routine task. Deep cleaning schedules, equipment maintenance, stock takes, and line cleaning can all be set up once and automatically assigned to the right staff at the right frequency. **How do shift handovers work with digital routines?** Paddl provides a structured handover process where outgoing staff submit end-of-shift notes covering key information, issues, and priorities. The incoming team acknowledges the handover from their phone before starting, ensuring nothing is lost between shifts and creating a documented communication trail. **What is cleaning management software?** Cleaning management software digitises cleaning schedules, tracks completion, and creates records that prove cleaning was done correctly. For hospitality, it covers daily surface cleaning, weekly deep cleans, equipment cleaning, and COSHH-linked procedures. Paddl includes cleaning schedule management within its routines module, with photo evidence, staff sign-off, and automatic EHO documentation. **What should a restaurant opening checklist include?** A restaurant opening checklist should cover: fridge and freezer temperature checks (verify below 5C), cleaning verification from previous night's close, prep area visual inspection, equipment function tests (ovens, fryers, dishwashers), allergen information check, hand wash station stocked, pest control check, and review of any handover notes from the previous shift. Paddl automates this as a daily routine with timestamped completion. **How do digital cleaning schedules work?** Digital cleaning schedules assign specific cleaning tasks to named staff members at set frequencies (daily, weekly, monthly). Staff mark tasks complete on their phone, upload photo evidence of the finished clean, and supervisors can verify remotely. The cleaning schedule app creates a timestamped record of every clean, which EHO inspectors can review instantly. **What should cleaning schedule software include?** Cleaning schedule software should include recurring task schedules, staff assignments, timestamps, photo evidence, supervisor sign-off, missed-task alerts, corrective actions, and exportable cleaning records. For hospitality, it should also connect cleaning tasks with opening checks, closing checks, temperature logs, and shift handovers. **What is the best checklist app for restaurants?** The best restaurant checklist app is mobile-first, quick for staff to use during service, and structured enough for managers to audit. It should cover opening checks, closing checks, cleaning schedules, temperature logs, handovers, corrective actions, and multi-site reporting. Paddl combines those workflows in one hospitality operations platform. **Can staff complete checklists offline?** Yes. Paddl works offline on iOS and Android devices. Staff can complete temperature checks, cleaning logs, and opening routines in areas with no signal, such as basements, walk-in freezers, or rural locations. The app stores everything locally and syncs automatically when the device reconnects to WiFi or mobile data. **How does Paddl know when the site is quiet?** From the till. With Square connected, half-hourly takings give each site an hour-by-hour shape for each day of the week. The routine editor reads that shape and marks the quiet windows when you pick a time. It is a hint, not a rule: a closing check has to happen at close whatever the band says. Sites without four weeks of till takings see no hints, and everything else works as before. ## Related - [Best Kitchen Management Software UK (2026)](https://paddl-ai.co/best/best-kitchen-management-software) - [Paddl vs Trail](https://paddl-ai.co/compare/trail) - [Paddl vs SafetyCulture (iAuditor)](https://paddl-ai.co/compare/safetyculture) - [Paddl vs Operandio](https://paddl-ai.co/compare/operandio) - [Paddl vs Jolt](https://paddl-ai.co/compare/jolt) - [Digital SFBB app](https://paddl-ai.co/features/sfbb): Paddl's digital SFBB app builds the FSA-format Safer Food Better Business pack from your menu and the paperwork you already have, writes the safe methods, runs the daily diary and the four-weekly review on a phone, and exports the whole pack for an EHO. - [Equipment software](https://paddl-ai.co/features/equipment): Paddl's equipment software keeps a register of every fridge, freezer, oven and appliance with an AI health rating from 1 to 10, its service history and next service date, the temperature checks staff record against it, and PAT certificates imported from the PDF. - [Compliance alerts](https://paddl-ai.co/features/notifications): Paddl's compliance alerts send push notifications, email digests and end-of-day reports for overdue checks, expiring certificates, out-of-range temperatures and unfilled shifts, escalating to a manager when a task is missed, with every alert kept on the record. - [Food safety app](https://paddl-ai.co/features/mobile-app): The Paddl food safety app is a native iOS and Android app for the people on shift: opening and closing checks, fridge and cooking temperatures, cleaning tasks, the SFBB diary and HACCP monitoring records, with quick incident and fault reports, training, the rota and Ask Paddy, working offline and syncing when the signal returns. - [Staff rota software](https://paddl-ai.co/features/rota): Paddl's staff rota software builds the week against a demand band drawn from up to thirteen weeks of Square takings, warns before you publish if someone is untrained or over hours, takes the hours from staff check-ins, works out holiday, and exports to payroll.