Nothing slips through the cracks
Scheduled routines, collaborative checklists, and on-the-go quick tasks. Your team works together in real time with timestamps, photo evidence, and full accountability.
Procedures only work when they're followed
Without accountability, even the best processes break down
Inconsistent cleaning and task standards
Some shifts run perfectly, others have gaps. Without a cleaning schedule app or hospitality checklist software, procedures get skipped and standards slip.
No visibility into daily operations
You don't know what happened until you arrive. Without a daily operations checklist, problems from the night before become your morning surprises.
Shift handover communication gaps
Critical information lost between shifts. Without a shift handover app, the morning team doesn't know about issues the night team discovered.
Can't prove procedures were followed
When something goes wrong, you have no evidence that restaurant opening checklists or closing procedure checks were completed. It's your word against what staff remember.
Scheduled, collaborative, and on-the-go
Paddl gives your team three ways to work: scheduled routines that run automatically, collaborative checklists where multiple staff contribute in real time, and quick tasks that anyone can create on the spot. Everything is tracked with timestamps and photo evidence.
Collaborative Tasks
Multiple staff contribute to the same checklist in real time. A kitchen prep list can be split across the team - everyone sees progress, nothing gets done twice.
Quick Tasks On the Go
Managers or staff create one-off tasks instantly from their phone. Spill in the bar? Assign a clean-up task with a photo and deadline in seconds.
Scheduled Routines
Set daily, weekly, or monthly routines. Opening checklists, deep cleaning, equipment checks, and stock takes - all automatically assigned to the right staff.
Photo Evidence & Timestamps
Require photos for specific tasks. Every completion is logged with who did it and exactly when, building an audit trail automatically.
Shift Handover Reports
End-of-shift reports covering urgent items, stock issues, equipment problems, and general notes. The incoming team acknowledges receipt digitally, creating a complete audit trail of what was communicated between shifts.
Real-Time Dashboard
See completion status across all your locations. Know which venues have finished opening procedures before service starts.
What our customers achieve
Real improvements from hospitality businesses using Paddl
How teams use daily routines
Collaborative Kitchen Prep
A 20-item prep list shared across 3 chefs. Each ticks off their items in real time - the manager sees the whole list converge to 100% without chasing anyone.
On-the-Go Quick Tasks
A manager spots a broken shelf during a walk-round. They create a quick task with a photo, assign it, and set a deadline - all from their phone in 10 seconds.
Opening & Closing Procedures
Scheduled checklists appear automatically at the right time. Equipment checks, temperature logs, security tasks - all verified with timestamps before doors open or close.
Deep Cleaning Schedules
Weekly and monthly deep cleaning tasks assigned and tracked. Photo evidence ensures standards are met and the audit trail is automatic.
Shift Handover & Acknowledgment
Outgoing staff submit a structured report: urgent items flagged, stock issues logged, equipment problems noted, and general notes for the incoming team. The incoming shift acknowledges receipt before starting - proving that critical information was communicated and received.
Opening Checks Routine
A restaurant opening checklist that staff complete on their phone each morning. Fridge temperatures, cleaning verification, prep area inspection, allergen checks, and equipment function tests. All completed and timestamped before the doors open.
Cleaning Schedule with Photo Evidence
Digital cleaning schedules assigned to specific staff with photo evidence required on completion. Supervisors see which cleans are done, which are pending, and can verify quality from the uploaded photos without being on site.
Structured Shift Handover Reports
End-of-shift reports follow a structured template: outstanding tasks, stock levels, equipment issues, customer incidents, and priorities for the next shift. Digital handovers eliminate the "I told them verbally" problem.
Ad-Hoc Quick Tasks During Service
Manager spots a spill, a broken fitting, or an urgent restock during service. Create a quick task with a photo, assign it to a team member, and set a deadline. Track completion in real time without leaving the floor.
What to look for in cleaning schedule software
The best checklist app is fast enough for service and structured enough for inspection evidence.
Scheduled opening and closing checks
A hospitality checklist app should automatically assign daily opening, closing, temperature, cleaning, security, and handover checks to the right team at the right time.
Cleaning schedules with proof
Look for recurring daily, weekly, and monthly cleaning schedules with staff sign-off, timestamps, supervisor review, and optional photo evidence for high-risk tasks.
Fast mobile task completion
Staff need checklists they can complete from the floor during service. If the app is slow, desktop-only, or too admin-heavy, completion rates will drop.
Exception handling and corrective actions
The system should do more than tick boxes. Failed checks, missed tasks, out-of-range temperatures, and equipment issues should trigger notes, photos, corrective actions, and manager alerts.
Shift handover records
Hospitality teams need structured handovers for stock, incidents, maintenance, customer issues, and outstanding tasks, with acknowledgement from the incoming shift.
Multi-site oversight
Area managers should be able to see checklist completion, overdue tasks, and repeat issues across locations without asking each site for screenshots or spreadsheets.
How Paddl compares
See how Paddl's task and cleaning management compares against other hospitality operations platforms.
Frequently asked questions
What are digital checklists for hospitality?
Digital checklists replace paper-based opening, closing, and cleaning procedures with mobile-friendly task lists that staff complete on their phones. Each completion is timestamped and attributed to a specific team member, creating an automatic audit trail for compliance purposes.
How do I set up daily opening and closing procedures digitally?
With Paddl, you create customisable checklists that match your exact procedures, from equipment checks and temperature logging to stock counts and security tasks. These are scheduled to appear automatically at the right time each day, assigned to the right staff, and tracked in real time across all your venues.
How does digital temperature monitoring work for restaurants?
Staff record fridge, freezer, and hot holding temperatures directly in the app during their routine checks. Readings are logged with timestamps and can trigger alerts when temperatures fall outside safe ranges. This creates the continuous monitoring record that EHOs expect to see during inspections.
Can I schedule recurring tasks like deep cleaning and maintenance?
Yes. Paddl supports daily, weekly, monthly, and custom scheduling for any routine task. Deep cleaning schedules, equipment maintenance, stock takes, and line cleaning can all be set up once and automatically assigned to the right staff at the right frequency.
How do shift handovers work with digital routines?
Paddl provides a structured handover process where outgoing staff submit end-of-shift notes covering key information, issues, and priorities. The incoming team acknowledges the handover from their phone before starting, ensuring nothing is lost between shifts and creating a documented communication trail.
What is cleaning management software?
Cleaning management software digitises cleaning schedules, tracks completion, and creates records that prove cleaning was done correctly. For hospitality, it covers daily surface cleaning, weekly deep cleans, equipment cleaning, and COSHH-linked procedures. Paddl includes cleaning schedule management within its routines module, with photo evidence, staff sign-off, and automatic EHO documentation.
What should a restaurant opening checklist include?
A restaurant opening checklist should cover: fridge and freezer temperature checks (verify below 5C), cleaning verification from previous night's close, prep area visual inspection, equipment function tests (ovens, fryers, dishwashers), allergen information check, hand wash station stocked, pest control check, and review of any handover notes from the previous shift. Paddl automates this as a daily routine with timestamped completion.
How do digital cleaning schedules work?
Digital cleaning schedules assign specific cleaning tasks to named staff members at set frequencies (daily, weekly, monthly). Staff mark tasks complete on their phone, upload photo evidence of the finished clean, and supervisors can verify remotely. The cleaning schedule app creates a timestamped record of every clean, which EHO inspectors can review instantly.
What should cleaning schedule software include?
Cleaning schedule software should include recurring task schedules, staff assignments, timestamps, photo evidence, supervisor sign-off, missed-task alerts, corrective actions, and exportable cleaning records. For hospitality, it should also connect cleaning tasks with opening checks, closing checks, temperature logs, and shift handovers.
What is the best checklist app for restaurants?
The best restaurant checklist app is mobile-first, quick for staff to use during service, and structured enough for managers to audit. It should cover opening checks, closing checks, cleaning schedules, temperature logs, handovers, corrective actions, and multi-site reporting. Paddl combines those workflows in one hospitality operations platform.
Can staff complete checklists offline?
Yes. Paddl works offline on iOS and Android devices. Staff can complete temperature checks, cleaning logs, and opening routines in areas with no signal, such as basements, walk-in freezers, or rural locations. The app stores everything locally and syncs automatically when the device reconnects to WiFi or mobile data.
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