# Rules and automations for hospitality operations Canonical: https://paddl-ai.co/features/rules-automations Last reviewed: 2026-09-11 by the Paddl team Paddl's rules and automations show weather, wind and tide to staff at check-in and create tasks when a condition you set is met, such as a hot-day food safety routine when the forecast passes a temperature or a setup task when it is going to be sunny, scoped to the sites you choose. ## What Paddl's rules and automations does - Weather, wind and tide shown at check-in for each site - Rules that create a task when a forecast condition is met (hot, sunny, wet, windy) - Conditions and actions you control, scoped to some or all locations - Starter templates for outdoor and seasonal sites - No duplicate tasks when a rule runs more than once in a day ## Pricing - **Price:** £69 per location per month, or £703.80 a year (15% off). Every feature is on the one plan. - **Trial:** 30 days free with full access. Card required, cancel anytime, no contract after. - **Included per location:** 5 staff users and 10GB of document storage. Extra users are £2.99 a month each. - **Covers:** SFBB, HACCP, allergens and Natasha's Law, temperature and cleaning records, training records, COSHH, risk assessments, licences and insurance, and an EHO-ready audit pack. - **Apps:** Staff app for iOS and Android, web dashboard for managers, works on any phone or tablet. - **Company:** Paddl is a trading name of Trading Projects Ltd, company number 16456940, registered in England. Pricing page: https://paddl-ai.co/pricing ## Questions **What are Rules & Automations in Paddl?** They are rules you set up that prompt staff or create tasks based on real conditions. A rule has a trigger, optional conditions, and one or more actions. For example, when the forecast is sunny and warm, create a task to put the banner out. **Where does the weather and wind data come from?** Paddl uses free weather and wind data based on each location's position, so there is no API key to manage and no extra cost. Tide information is included for coastal sites. **How does the weather show at check-in?** When a staff member checks in at a location, any check-in rules for that site run and show a panel with the conditions you chose, such as temperature, weather, wind direction and the next tide. **Can a rule create a task automatically?** Yes. A forecast rule runs each day at a time you set. If the conditions match, it creates a task for the team, and you can assign it to a person or a staff group. **Will staff get duplicate tasks if the rule runs more than once?** No. Each forecast rule fires at most once per location per day for a given scheduled time, so repeated checks never create duplicate tasks. **Who can create and edit rules?** Only owners and managers can create or edit rules. Staff see the prompts and tasks the rules produce but cannot change the rules themselves. **Can I apply a rule to only some of my locations?** Yes. Every rule can apply to all locations or to a specific set, so a tide panel can run only at your coastal sites. **Do I have to build rules from scratch?** No. Paddl includes starter templates such as the weather panel at check-in, a sunny-day banner prompt, hot-day fridge checks and a rain stock-cover prompt. You can use them as they are or edit them. **What conditions can a rule check?** Forecast rules can check whether the day is sunny, whether the maximum temperature is at or above a value you set, and whether rain probability is at or above a threshold. You can combine these so a rule only fires when all of them are true. **Is this only for outdoor businesses?** It is especially useful for outdoor and seasonal sites, but the same engine works anywhere. Any site can use scheduled prompts, manager handover notes, and condition-based tasks. ## Related - [Checklist app](https://paddl-ai.co/features/routines): Paddl's checklist app schedules opening, closing, cleaning and temperature routines by shift and role, has staff complete them on a phone with timestamps, readings and photos, and shows a manager what was missed, late or done across every site. - [Compliance alerts](https://paddl-ai.co/features/notifications): Paddl's compliance alerts send push notifications, email digests and end-of-day reports for overdue checks, expiring certificates, out-of-range temperatures and unfilled shifts, escalating to a manager when a task is missed, with every alert kept on the record. - [Food safety app](https://paddl-ai.co/features/mobile-app): The Paddl food safety app is a native iOS and Android app for the people on shift: opening and closing checks, fridge and cooking temperatures, cleaning tasks, the SFBB diary and HACCP monitoring records, with quick incident and fault reports, training, the rota and Ask Paddy, working offline and syncing when the signal returns.