# Accident & Incident Report Form: free UK download

Canonical: https://paddl-ai.co/templates/accident-incident-report-form
Last reviewed: 2026-09-11 by the Paddl team

Free accident and incident report form (RIDDOR-aware)

## In one sentence

The Accident & Incident Report Form is a free PDF + Editable Document for UK food businesses with one record sheet: injured or affected person details, date, time, and location of the incident, description of what happened and the injury. Download it, print it or fill it in, and keep it with your food safety records; Paddl keeps the same records on a phone with timestamps and reminders.

Burns, cuts, slips, and scalds are part of working in a kitchen, and the law expects you to record them and report the serious ones. This free form captures the detail of each accident or near miss: who was hurt, what happened, what action was taken, and whether it falls into a category that must be reported to the HSE under RIDDOR.

## Why you need it

- Recording workplace accidents is required under health and safety law
- Certain injuries and dangerous occurrences must be reported to the HSE under RIDDOR
- A clear record protects both the worker and the business if a claim follows
- Near misses logged today are the accidents you prevent tomorrow
- Patterns in the records point to the controls that actually need fixing

## What is included

- Injured or affected person details
- Date, time, and location of the incident
- Description of what happened and the injury
- First aid or treatment given
- Witness details
- RIDDOR prompt: is this a reportable injury, occupational disease, or dangerous occurrence?
- Action taken to prevent a recurrence and manager sign-off

## Record sheets

- **Accident / Incident Report Form**: columns Field, Details

## How to use it

1. **Record as soon as it is safe** Complete the form once the person has been cared for, while the detail is still fresh and witnesses are present.
2. **Describe it factually** Write what happened plainly, without blame, including the injury and the first aid given.
3. **Check the RIDDOR categories** Decide whether the incident is reportable to the HSE, such as a specified injury, a seven-day absence, or a dangerous occurrence.
4. **Act and review** Record the action taken to stop it happening again, get a manager sign-off, and file the form securely.

## Tips

- Report RIDDOR cases within the legal time limit, because late reporting is itself a breach
- Log near misses, because they are free warnings about the next real injury
- Keep these forms securely, as they contain personal and medical information
- Review the records regularly to spot a recurring hazard like the same wet floor
- Paddl can capture incidents on a tablet and flag the ones that look RIDDOR reportable

Download the file from https://paddl-ai.co/templates/accident-incident-report-form (email required). The Paddl features that keep the same records: https://paddl-ai.co/features/compliance, https://paddl-ai.co/features/risk-assessments, https://paddl-ai.co/features/team, https://paddl-ai.co/features/documents.