# SFBB-Style Food Safety Diary: free UK download

Canonical: https://paddl-ai.co/templates/food-safety-diary-template
Last reviewed: 2026-09-11 by the Paddl team

Free daily food safety diary - SFBB opening and closing checks

## In one sentence

The SFBB-Style Food Safety Diary is a free PDF for UK food businesses with 4 record sheets: daily opening checks (fridge/freezer temps, cleanliness, pest signs), delivery check log (supplier, temp, condition, best before), cooking and cooling temperature records. Download it, print it or fill it in, and keep it with your food safety records; Paddl keeps the same records on a phone with timestamps and reminders.

The Safer Food Better Business (SFBB) diary is how smaller food businesses demonstrate day-to-day food safety management. This free template provides daily diary pages covering all the checks SFBB requires, ready to print and use immediately.

## Why you need it

- SFBB is the recommended food safety management system for smaller UK food businesses
- EHO inspectors look for an up-to-date, completed diary during inspections
- An incomplete diary is one of the most common reasons for poor inspection scores
- Consistent diary completion demonstrates ongoing food safety management

## What is included

- Daily opening checks (fridge/freezer temps, cleanliness, pest signs)
- Delivery check log (supplier, temp, condition, best before)
- Cooking and cooling temperature records
- Hot-holding and display temperature records
- Cleaning record section
- Closing checks (storage, waste, temps, security)
- Weekly review summary page
- Staff absence and sickness record

## Record sheets

- **Daily Opening Checks**: columns Check, OK?, Reading / Notes, Action Taken, Initials
- **Delivery Check Log**: columns Time, Supplier, Products, Temp (°C), Condition OK?, Best Before Checked?, Accepted?, Initials
- **Cooking & Cooling Records**: columns Time, Food Item, Cooking Temp (°C), Cooling Start, Cooling End, Final Temp (°C), Within 90 min?, Initials
- **Daily Closing Checks**: columns Check, OK?, Notes, Initials

## How to use it

1. **Print weekly batches** Print 5-7 diary pages at a time so you always have sheets ready for each day of the week.
2. **Complete throughout the day** Fill in sections as you go - opening checks at start, delivery checks when goods arrive, closing checks at end.
3. **Sign and date every page** The person responsible must sign each completed page. Unsigned pages have no evidential value.
4. **File in order** Keep completed diary pages in date order in a folder near the SFBB pack. Inspectors expect to see both together.

## Tips

- Complete the diary IN REAL TIME, not retrospectively - inspectors can tell
- If you miss a day, leave the page blank rather than filling it in later
- Use the notes section to record anything unusual (power cuts, equipment failures)
- Keep 12 months of completed diary pages for EHO evidence
- Paddl digitises the entire SFBB diary with mobile completion and automatic reminders

Download the file from https://paddl-ai.co/templates/food-safety-diary-template (email required). The Paddl features that keep the same records: https://paddl-ai.co/features/sfbb, https://paddl-ai.co/features/routines, https://paddl-ai.co/features/compliance, https://paddl-ai.co/features/haccp, https://paddl-ai.co/features/mobile-app, https://paddl-ai.co/features/team, https://paddl-ai.co/features/ai-powered, https://paddl-ai.co/features/suppliers.