# Pest Control Record: free UK download

Canonical: https://paddl-ai.co/templates/pest-control-record
Last reviewed: 2026-09-11 by the Paddl team

Free pest control record for sightings and contractor visits

## In one sentence

The Pest Control Record is a free PDF + Editable Spreadsheet for UK food businesses with 2 record sheets: sighting and evidence log (type, location, date, action), routine bait station and monitor check log, contractor visit record (date, findings, recommendations). Download it, print it or fill it in, and keep it with your food safety records; Paddl keeps the same records on a phone with timestamps and reminders.

Evidence of pests is one of the fastest ways to fail an inspection and lose a hygiene rating, so the goal is to spot and act on the early signs. This free record gives you a place to log any sighting or evidence (droppings, gnawing, insects), the action you took, your routine bait station checks, and the dates and findings of your pest contractor visits.

## Why you need it

- A pest infestation can lead to closure and a low hygiene rating
- Keeping a record shows you actively monitor and control pests rather than reacting late
- EHO officers look for evidence of pests and for proof that you manage the risk
- It links your own checks to your contractor visit reports in one place
- Early sightings logged and acted on stop a small problem becoming an infestation

## What is included

- Sighting and evidence log (type, location, date, action)
- Routine bait station and monitor check log
- Contractor visit record (date, findings, recommendations)
- Proofing and follow-up action column
- Area covered column so nothing is missed
- Staff initials for each entry
- Space to file the contractor report reference

## Record sheets

- **Pest Sighting & Action Log**: columns Date, Type of Evidence, Location, Action Taken, Follow-Up Needed?, Initials
- **Pest Contractor Visit Record**: columns Visit Date, Contractor, Findings, Recommendations, Action Taken, Report Ref

## How to use it

1. **Log any sighting straight away** Record the type of evidence, where you saw it, and the date, the moment anyone notices droppings, gnawing, or insects.
2. **Take and record action** Clean the area, remove the food source, and proof the gap if you can, then write down what you did.
3. **Check bait stations on a routine** Walk the bait stations and monitors on a set frequency and log each check, even when there is nothing to report.
4. **File contractor reports** Record each contractor visit and its findings, and act on any recommendations they make.

## Tips

- Deny pests food and shelter first, because bait is no substitute for proofing and cleaning
- Log a nil-findings check too, because an empty log looks like you simply stopped looking
- Act on contractor recommendations quickly and record that you did
- Keep bins closed and away from the building, and clear spillages fast
- Paddl can schedule routine pest checks and store contractor reports against the site

Download the file from https://paddl-ai.co/templates/pest-control-record (email required). The Paddl features that keep the same records: https://paddl-ai.co/features/operations, https://paddl-ai.co/features/routines, https://paddl-ai.co/features/compliance, https://paddl-ai.co/features/suppliers.