# Staff Food Safety Training Record: free UK download

Canonical: https://paddl-ai.co/templates/staff-food-safety-training-record
Last reviewed: 2026-09-11 by the Paddl team

Free staff food safety training record and refresher tracker

## In one sentence

The Staff Food Safety Training Record is a free PDF + Editable Spreadsheet for UK food businesses with one record sheet: staff name and role columns, training type and level (level 1, level 2, level 3, allergen, haccp), date training achieved. Download it, print it or fill it in, and keep it with your food safety records; Paddl keeps the same records on a phone with timestamps and reminders.

Food handlers must be trained and supervised to a level that matches what they do, and you need to be able to show it. This free record tracks each member of staff, the food safety training they hold, the level they reached, the date they achieved it, and when it is due for a refresh, so nobody quietly falls out of date.

## Why you need it

- Food handlers must be trained and supervised in line with the Food Hygiene Regulations 2006
- EHO officers routinely ask to see staff training records during an inspection
- A clear record shows who is trained, to what level, and when a refresher is due
- It stops training quietly lapsing on a member of staff who has been around a while
- It supports the food safety culture an inspector now looks for

## What is included

- Staff name and role columns
- Training type and level (Level 1, Level 2, Level 3, allergen, HACCP)
- Date training achieved
- Certificate reference and refresher due date
- Induction food safety briefing completion
- Allergen training completion column
- Manager sign-off

## Record sheets

- **Staff Food Safety Training Record**: columns Staff Name, Role, Training / Level, Date Achieved, Certificate Ref, Refresher Due, Initials

## How to use it

1. **List the team** Add every member of staff who handles food, along with their role, so you can match training to what they do.
2. **Record training and level** Note the food safety training each person holds and the level, with the date achieved and certificate reference.
3. **Set the refresher date** Add a review or refresher date so you can see at a glance who is coming up for renewal.
4. **Keep it up to date** Update the record when someone is trained or joins, and check it before an inspection to catch any gaps.

## Tips

- Match the level to the role, because a chef needs more than a Level 1 food safety basics
- Give every new starter a food safety induction on day one and record it before they handle food
- Track allergen training separately, because it is a specific and current expectation
- Diary refreshers ahead of time rather than discovering a lapse on inspection day
- Paddl can store certificates against each person and flag training that is due to expire

Download the file from https://paddl-ai.co/templates/staff-food-safety-training-record (email required). The Paddl features that keep the same records: https://paddl-ai.co/features/training, https://paddl-ai.co/features/team, https://paddl-ai.co/features/allergens, https://paddl-ai.co/features/compliance.