Every document signed and tracked
Centralised document storage with automatic expiry alerts and digital staff sign-offs. Never lose a certificate, miss a renewal, or wonder if staff have read a policy.
Documents shouldn't be a treasure hunt
Most hospitality operators know these problems all too well
Documents scattered everywhere
Certificates in a filing cabinet, policies in email, training records in a spreadsheet. When an inspector asks for something, you're scrambling to find it.
No expiry visibility
Gas safety certificates, insurance policies, and food hygiene ratings all expire. You find out when it's too late, or when the inspector points it out.
No proof staff have read policies
You updated the allergen policy last month. Can you prove every staff member has read it? Without sign-off records, the answer is no.
Version control chaos
Which cleaning schedule is current? The one pinned to the wall, the one in the folder, or the one emailed last week? Nobody is sure.
Document management built for hospitality
Paddl gives you a centralised, searchable library for every document your business needs. Automatic expiry alerts keep certificates current, and digital sign-offs prove your team is informed.
Categorised Document Library
Organise documents by type: policies, certificates, licenses, insurance, training materials, equipment manuals, and more. Everything searchable in seconds.
Expiry Tracking & Alerts
Set expiry dates on any document. Paddl sends automatic alerts at 90, 60, and 30 days before expiry so you have time to renew. Expired documents are flagged.
Digital Staff Sign-offs
When you update a policy or add a new document, require staff to read and acknowledge it with a digital signature. Track who has signed and chase those who haven't.
Personal Document Storage
Staff upload their own certifications: food hygiene, first aid, personal licence. Track what's valid, what's expiring, and who needs to renew.
Version History
Upload new versions of documents and keep a complete audit trail. See what changed, when, and by whom. Previous versions are always accessible.
Quick Mobile Access
Staff access any document from their phone mid-shift. No need to find a computer or dig through a filing cabinet. Documents are always at hand.
What our customers achieve
Real improvements from hospitality businesses using Paddl
How teams use document management
Insurance Certificate Renewal
Get alerted 90 days before your employer's liability or public liability insurance expires. Upload the new certificate and maintain a complete renewal history.
New Policy Rollout
Upload an updated allergen policy and require all staff to read and sign off. Track completion in real-time and chase those who haven't acknowledged it.
Staff Certification Tracking
Staff upload their food hygiene certificates, first aid qualifications, and personal licences. You see instantly who is qualified and who needs to renew.
EHO Evidence Pack
When an inspector arrives, pull up any certificate, policy, or training record in seconds. Demonstrate a complete, organised compliance system.
Ready to take control of your documents?
Start your free 14-day trial and see how Paddl transforms your document management. Card required.
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