Prevent breakdowns before they happen
Track every piece of equipment, schedule preventive maintenance, and keep complete service records. No more emergency repair bills or mid-service failures.
Equipment failures are expensive
Reactive maintenance costs more than prevention, every time
Unexpected breakdowns
Equipment fails during service without an equipment maintenance tracker. Emergency repair callouts cost a fortune, and you might have to close or reduce capacity.
Temperature logging gaps
No fridge temperature monitoring means you discover problems too late. Without a temperature check app, staff skip readings during busy shifts and records have gaps EHOs flag.
Lost service history
No record of what was serviced, when, or by whom. Without kitchen equipment tracking, when something fails you can't prove maintenance was done.
No asset overview
You don't know exactly what equipment you have, its age, or when it's due for replacement. Temperature logging software and asset tracking solve this.
Proactive equipment management
Paddl helps you stay ahead of equipment issues. Track every asset, schedule maintenance before things break, and keep complete records for warranty claims and compliance.
Equipment Register
Complete inventory of all your assets. Make, model, serial numbers, purchase date, and warranty information, all in one place.
Maintenance Scheduling
Set up recurring maintenance schedules. Daily checks, weekly cleaning, and monthly servicing, all automated with reminders.
Service History Log
Complete record of every service, repair, and maintenance task. Upload invoices and certificates for warranty claims.
Issue Reporting
Staff can report equipment issues from their phones. Photos, descriptions, and urgency levels. Everything needed for fast resolution.
Warranty Tracking
Know exactly what's under warranty and when it expires. Never pay for repairs that should be covered.
Supplier Management
Store contact details for service providers and suppliers. Quick access when you need emergency repairs.
AI Health Analysis
AI analyses temperature trends, service history, and equipment age to diagnose developing issues and recommend specific actions. Every piece of equipment gets a health score, a plain-language diagnosis, and prioritised maintenance actions with cost estimates.
AI PAT Record Import
Upload PAT testing certificates. Paddl's AI extracts serial numbers, test dates, and results, matching them to your equipment register automatically. Batch import years of PAT history in seconds.
What our customers achieve
Real improvements from hospitality businesses using Paddl
What teams track with equipment management
Kitchen Equipment
Ovens, fryers, refrigeration, and dishwashers. Track maintenance for every piece of kitchen equipment. Schedule servicing before problems occur.
HVAC & Ventilation
Air conditioning, extraction systems, ventilation. Schedule filter changes and servicing to maintain air quality and compliance.
Coffee Machines
Track daily cleaning, descaling schedules, and service visits. Keep your coffee equipment running at peak performance.
Safety Equipment
Fire extinguishers, first aid kits, emergency lighting. Track inspection dates and ensure you're always compliant.
Fridge & Freezer Temperature Logging
Staff log fridge and freezer temperatures twice daily on the temperature check app. Out-of-range readings trigger instant alerts. Complete digital temperature records satisfy EHO inspectors without paper logs.
Probe Calibration Tracking
Record when each probe thermometer was last calibrated, by whom, and the result. Get automatic reminders when calibration is due. Maintain the calibration records EHO inspectors check.
Maintenance Job Scheduling
Schedule preventive maintenance in advance with swimlane views by equipment type. Assign jobs to engineers or staff, track completion, and keep a full service history for warranty claims.
AI Equipment Health Reports
Weekly AI analysis examines your equipment data, temperature patterns, and service history to flag developing issues before they cause breakdowns. Get specific maintenance recommendations with cost estimates.
How Paddl compares
See how Paddl's temperature monitoring and equipment management compares against dedicated monitoring solutions.
Frequently asked questions
How do I track kitchen equipment maintenance digitally?
Paddl provides a complete equipment register where you log every asset with make, model, serial number, purchase date, and warranty details. You can set up recurring maintenance schedules with automatic reminders for daily checks, weekly cleaning, and annual servicing, ensuring nothing is missed.
How does preventive maintenance scheduling work?
You create maintenance schedules for each piece of equipment, such as daily temperature checks, weekly deep cleans, or quarterly service visits. Paddl generates tasks automatically and sends reminders to assigned staff. This prevents unexpected breakdowns and extends equipment life by up to 25%.
What is the equipment lifecycle and when should I replace kitchen equipment?
Equipment lifecycle covers purchase, warranty period, active use, declining performance, and replacement. Paddl tracks service history and AI analyses temperature data to spot declining trends. When repair costs mount or performance drops, the data helps you make informed replacement decisions rather than guessing.
What equipment compliance records do I need for UK hospitality?
UK hospitality businesses need records for gas safety certificates, PAT testing, refrigeration temperature logs, extraction system servicing, and fire safety equipment checks. Paddl stores all service records, certificates, and inspection results in one place, with automatic alerts before anything expires.
Can Paddl import PAT testing certificates automatically?
Yes. Upload your PAT testing certificates and Paddl AI extracts serial numbers, test dates, and pass/fail results, matching them to your equipment register automatically. You can batch import years of PAT history in seconds instead of typing everything manually.
What is the best temperature monitoring software for kitchens?
The best temperature monitoring software for commercial kitchens records fridge, freezer, cooking, and hot-holding temperatures digitally with timestamped logs. It should alert staff when readings are out of range and produce records EHO inspectors can verify. Paddl includes temperature monitoring as part of its equipment management module from £69 per location per month.
Do I need hardware sensors for temperature monitoring?
No. While hardware sensors automate readings, most UK food businesses use manual probe checks recorded in a digital system. This satisfies EHO requirements and costs significantly less than sensor hardware. Paddl supports manual temperature logging with digital records and automatic alerts for missed checks.
How often should fridge temperatures be checked in a food business?
At minimum once per day, but best practice is twice daily: once at the start of the day and once during or after service. The legal maximum for chilled food storage is 8C, but EHO inspectors expect to see readings consistently below 5C. Paddl schedules these checks as part of your daily routines and flags any readings above your set threshold.
What equipment records do EHO inspectors check?
EHO inspectors typically check fridge and freezer temperature logs, probe thermometer calibration records, equipment service history, gas safety certificates, PAT testing records, and extraction system maintenance logs. Having these digitally means you can show any record in seconds during an inspection rather than searching through filing cabinets.
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