COSHH compliance without the complexity
Paddl is COSHH software for UK hospitality that provides a digital chemical register with GHS pictograms, SDS management, and PPE tracking. Upload a Safety Data Sheet and our AI extracts hazards, handling procedures, and protection requirements automatically. Automatic expiry alerts ensure your chemical safety information never becomes outdated.
Chemical safety shouldn't be a mystery
Most hospitality venues struggle with COSHH compliance
Scattered safety data sheets
SDS documents in folders, drawers, and random filing cabinets. Without an SDS management system, staff can't find the information they need to handle chemicals safely.
Unknown PPE requirements
Which chemicals need gloves? Goggles? Masks? Without clear, accessible information, staff either over-protect (wasting time) or under-protect (risking injury).
Expired SDS documents
Safety data sheets have a shelf life. Outdated SDS documents mean you're relying on potentially incorrect safety information.
Location usage unknown
Which chemicals are used at which location? Without proper hazardous substance management, you can't tell inspectors exactly what is on each site.
Chemical safety management that actually works
Paddl gives you a complete digital COSHH register with everything you need in one place. Upload SDS documents, track PPE requirements, and never worry about expired safety information again.
AI Safety Data Sheet Import
Upload any manufacturer's SDS. Paddl's AI extracts hazards, PPE requirements, first aid procedures, and storage instructions automatically. Complete COSHH records from a single upload.
Complete Chemical Register
Maintain a comprehensive register of all chemicals used across your business with full COSHH compliance tracking. Product names, manufacturers, codes, and hazard classifications all in one searchable place.
GHS Pictogram Display
Visual hazard identification using internationally recognised GHS pictograms. Staff can instantly see the dangers of each chemical at a glance.
SDS Document Management
Upload safety data sheets directly to each product for complete COSHH record keeping. Store PDFs securely with automatic expiry tracking so you always have current information.
PPE Requirements
Document exactly what protective equipment is needed for each chemical: eye protection, hand protection, respiratory protection, and more.
Location Usage Tracking
Track which chemicals are in use at each location. Know exactly what hazardous substances are on-site at any given venue.
Automatic Expiry Alerts
Get notified before SDS documents expire. Stay ahead of compliance requirements with proactive alerts and reminders.
What our customers achieve
Real improvements from hospitality businesses using Paddl for COSHH
How teams use COSHH management
Kitchen Cleaning Products
Track oven cleaners, degreasers, sanitisers, and other kitchen chemicals. Chemical safety documentation ensures staff know exactly how to handle each product safely.
Bar & Cellar Chemicals
Line cleaning solutions, glass wash chemicals, and cellar treatments all documented with proper safety information and PPE requirements.
Housekeeping Supplies
Bathroom cleaners, floor treatments, and laundry chemicals tracked across hotel and accommodation venues.
Maintenance Chemicals
Lubricants, solvents, and specialist maintenance products documented with full hazard information and handling procedures.
SDS Upload and Extraction
Drop a manufacturer's Safety Data Sheet into Paddl and AI extracts the product name, hazard classifications, H-statements, P-statements, PPE requirements, first aid measures, storage conditions, and disposal instructions. A complete COSHH record is created in seconds rather than the 20-30 minutes it takes to transcribe manually.
Chemical Inventory Management
Track which chemicals are stored at each location and in which quantities. When a new product is introduced or an existing one is replaced, update the register once and every affected location is notified. During an EHO visit, show the inspector exactly which substances are on site with full safety documentation attached.
COSHH Training Records
Link chemical handling training directly to the COSHH register. Paddl tracks which staff have been trained on which chemicals, when their training was completed, and when refreshers are due. If a new chemical is added to a location, the system flags that staff at that site need training before they handle it.
PPE Requirement Tracking
Each chemical in the register displays its specific PPE requirements extracted from the SDS: gloves type, eye protection, respiratory protection, and protective clothing. Staff can check requirements on their phone before handling any product. Managers can audit PPE compliance by comparing what is required against what is stocked at each location.
Frequently asked questions
What is COSHH and who needs it?
COSHH (Control of Substances Hazardous to Health) is UK legislation requiring employers to control exposure to hazardous substances. Every hospitality business using cleaning chemicals, sanitisers, or other hazardous substances needs COSHH compliance, including maintaining a chemical register and safety data sheets.
What is a COSHH register?
A COSHH register is a documented list of all hazardous substances used in your workplace, along with their safety information, PPE requirements, and handling procedures. Paddl maintains a digital COSHH register with GHS pictograms, SDS documents, and location tracking.
What are Safety Data Sheets (SDS)?
Safety Data Sheets are documents provided by chemical manufacturers containing hazard information, safe handling procedures, PPE requirements, first aid measures, and storage instructions. Paddl stores SDS documents against each chemical and uses AI to extract key safety information automatically.
What PPE is needed for cleaning chemicals?
PPE requirements vary by chemical and are specified in Safety Data Sheets. Common requirements include gloves, eye protection, and sometimes respiratory protection. Paddl displays PPE requirements for each chemical so staff can quickly see what protection they need.
How often should SDS documents be updated?
SDS documents should be replaced when manufacturers issue updates or when products change formulation. Paddl tracks SDS document dates and alerts you when documents may be outdated, ensuring your chemical safety information remains current.
What is a COSHH assessment and who needs one?
A COSHH assessment evaluates the risks posed by hazardous substances in your workplace and documents the control measures in place to protect staff. Under the Control of Substances Hazardous to Health Regulations 2002, every employer who uses or stores hazardous substances must carry out COSHH assessments. In hospitality, this covers cleaning chemicals, sanitisers, oven cleaners, glass wash solutions, and any other products with hazard warnings. Paddl simplifies this by auto-extracting hazard data from SDS documents and linking it to your chemical register.
How often should COSHH assessments be reviewed?
COSHH assessments should be reviewed whenever there is a significant change, such as introducing a new chemical, changing a supplier, altering a process, or after an incident involving a hazardous substance. As a general rule, an annual review is good practice even if nothing has changed. Paddl tracks review dates for each chemical and sends reminders when a review is due, so assessments stay current without relying on memory.
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