COSHH software for UK hospitality
COSHH compliance without the complexity.
Paddl's COSHH software keeps a digital chemical register with GHS pictograms, reads each Safety Data Sheet with AI to extract hazards, handling and PPE, produces a COSHH risk assessment per chemical for staff to sign, and alerts you before an SDS goes out of date.
What COSHH requires of a kitchen, bar or housekeeping team
Most hospitality venues struggle with COSHH compliance
Scattered safety data sheets
SDS documents in folders, drawers, and random filing cabinets. Without an SDS management system, staff can't find the information they need to handle chemicals safely.
Unknown PPE requirements
Which chemicals need gloves? Goggles? Masks? Without clear, accessible information, staff either over-protect (wasting time) or under-protect (risking injury).
Expired SDS documents
Safety data sheets have a shelf life. Outdated SDS documents mean you're relying on potentially incorrect safety information.
Location usage unknown
Which chemicals are used at which location? Without proper hazardous substance management, you can't tell inspectors exactly what is on each site.
What COSHH software keeps for every chemical on site
Paddl gives you a complete digital COSHH register with everything you need in one place. Upload SDS documents, track PPE requirements, and never worry about expired safety information again.
AI Safety Data Sheet Import
Upload any manufacturer's SDS. Paddl's AI extracts hazards, PPE requirements, first aid procedures, and storage instructions automatically. Complete COSHH records from a single upload.
Risk assessments from your chemicals
Generate a COSHH risk assessment from any chemical in your register, or one covering every chemical on site. Paddl drafts it from the hazards, PPE, and handling detail it already holds, ready for you to check, edit, and have staff sign.
Complete Chemical Register
Maintain a comprehensive register of all chemicals used across your business with full COSHH compliance tracking. Product names, manufacturers, codes, and hazard classifications all in one searchable place.
GHS Pictogram Display
Visual hazard identification using internationally recognised GHS pictograms. Staff can instantly see the dangers of each chemical at a glance.
SDS Document Management
Upload safety data sheets directly to each product for complete COSHH record keeping. Store PDFs securely with automatic expiry tracking so you always have current information.
PPE Requirements
Document exactly what protective equipment is needed for each chemical: eye protection, hand protection, respiratory protection, and more.
Location Usage Tracking
Track which chemicals are in use at each location. Know exactly what hazardous substances are on-site at any given venue.
Automatic Expiry Alerts
Get notified before SDS documents expire. Stay ahead of compliance requirements with proactive alerts and reminders.
What our customers achieve
Real improvements from hospitality businesses using Paddl for COSHH
How teams use COSHH management
Kitchen Cleaning Products
Track oven cleaners, degreasers, sanitisers, and other kitchen chemicals. Chemical safety documentation ensures staff know exactly how to handle each product safely.
Bar & Cellar Chemicals
Line cleaning solutions, glass wash chemicals, and cellar treatments all documented with proper safety information and PPE requirements.
Housekeeping Supplies
Bathroom cleaners, floor treatments, and laundry chemicals tracked across hotel and accommodation venues.
Maintenance Chemicals
Lubricants, solvents, and specialist maintenance products documented with full hazard information and handling procedures.
SDS Upload and Extraction
Drop a manufacturer's Safety Data Sheet into Paddl and AI extracts the product name, hazard classifications, H-statements, P-statements, PPE requirements, first aid measures, storage conditions, and disposal instructions. A complete COSHH record is created in seconds rather than the 20-30 minutes it takes to transcribe manually.
From SDS to COSHH to risk assessment
Upload a Safety Data Sheet and Paddl builds the COSHH record, then offers to generate the risk assessment for handling that chemical. One upload gives you the register entry and the assessment your team signs, instead of two separate jobs done by hand.
A safe-handling routine for each chemical
From any chemical, generate a recurring handling routine built from its storage, handling, and spillage guidance. The safe method becomes a checklist your team works through on a schedule, not a sheet they have to remember.
Chemical Inventory Management
Track which chemicals are stored at each location and in which quantities. When a new product is introduced or an existing one is replaced, update the register once and every affected location is notified. During an EHO visit, show the inspector exactly which substances are on site with full safety documentation attached.
COSHH Training Records
Link chemical handling training directly to the COSHH register. Paddl tracks which staff have been trained on which chemicals, when their training was completed, and when refreshers are due. If a new chemical is added to a location, the system flags that staff at that site need training before they handle it.
PPE Requirement Tracking
Each chemical in the register displays its specific PPE requirements extracted from the SDS: gloves type, eye protection, respiratory protection, and protective clothing. Staff can check requirements on their phone before handling any product. Managers can audit PPE compliance by comparing what is required against what is stocked at each location.
What to look for in COSHH software
A good COSHH app keeps chemical safety information current, usable, and visible to the staff handling the product.
SDS storage and extraction
COSHH software should store current Safety Data Sheets, extract hazards and PPE requirements, and keep the original document attached to each chemical record.
Digital chemical register
Look for a searchable register covering product names, supplier details, GHS pictograms, locations used, quantities, storage instructions, and disposal guidance.
COSHH assessment workflow
A useful COSHH system should turn SDS information into a practical assessment with exposure routes, control measures, first aid, emergency actions, and review dates.
PPE and staff access
Staff need mobile access to chemical hazards and PPE requirements before they use the product, with simple sign-off that they understand the safe method.
Review and expiry alerts
The system should alert managers when SDS documents, assessments, chemical approvals, or training records need review, especially after supplier or product changes.
Multi-site chemical visibility
Operators should be able to see which chemicals are used at each location and roll out updated SDS documents or procedures across affected sites quickly.
How COSHH works in a hospitality kitchen
Guides on assessing your chemicals, choosing controls and PPE, and keeping records an inspector will accept. Written for bars, kitchens and housekeeping rather than factories.
What Paddl's COSHH software does
- Digital COSHH register: every chemical on site, its GHS pictograms, where it is used and by whom
- SDS upload with AI extraction of hazards, handling procedures, PPE and first aid
- A COSHH risk assessment generated per chemical, reviewed and signed by staff on the app
- Expiry alerts on every Safety Data Sheet and review reminders on every assessment
- PPE requirements shown to staff at the point of use
- Routine tasks created from a chemical (dilution, storage checks, spill response)
What it does not do
- Built for hospitality kitchens, bars and housekeeping; it works for any UK workplace that stores chemicals but has no exposure-monitoring or occupational-health modules
- Paddl does not source SDS documents from manufacturers; you upload the sheet your supplier provides
Questions people ask about COSHH software
Is there COSHH software available in the UK for hospitality?
Yes. Paddl's COSHH register, SDS library and per-chemical risk assessments are built around UK HSE guidance and the cleaning chemicals a kitchen, bar or housekeeping team actually uses. It is £69 per location per month with COSHH included alongside HACCP, SFBB and the rest of compliance, rather than a separate COSHH subscription.
Can it track chemical inventory from the SDS?
Upload a Safety Data Sheet and Paddl creates the register entry, extracts the hazards, PPE and handling steps, and drafts the COSHH assessment. The register is your inventory of what is on site and where; it does not track quantities or reorder stock.
Does the COSHH app work on a phone in the kitchen?
Yes. Staff look up a chemical, its pictograms and its PPE on the mobile app, sign the assessment there, and complete any routine task linked to it. The app works offline and syncs when the signal returns.
Can staff do COSHH assessments on the app?
Staff read the assessment on the app for any chemical on site and record that they have. Writing or reviewing an assessment happens on the web dashboard, where the AI reads the safety data sheet and drafts it for a manager to approve.
What is COSHH and who needs it?
COSHH (Control of Substances Hazardous to Health) is UK legislation requiring employers to control exposure to hazardous substances. Every hospitality business using cleaning chemicals, sanitisers, or other hazardous substances needs COSHH compliance, including maintaining a chemical register and safety data sheets.
What is a COSHH register?
A COSHH register is a documented list of all hazardous substances used in your workplace, along with their safety information, PPE requirements, and handling procedures. Paddl maintains a digital COSHH register with GHS pictograms, SDS documents, and location tracking.
What are Safety Data Sheets (SDS)?
Safety Data Sheets are documents provided by chemical manufacturers containing hazard information, safe handling procedures, PPE requirements, first aid measures, and storage instructions. Paddl stores SDS documents against each chemical and uses AI to extract key safety information automatically.
What PPE is needed for cleaning chemicals?
PPE requirements vary by chemical and are specified in Safety Data Sheets. Common requirements include gloves, eye protection, and sometimes respiratory protection. Paddl displays PPE requirements for each chemical so staff can quickly see what protection they need.
How often should SDS documents be updated?
SDS documents should be replaced when manufacturers issue updates or when products change formulation. Paddl tracks SDS document dates and alerts you when documents may be outdated, ensuring your chemical safety information remains current.
What is a COSHH assessment and who needs one?
A COSHH assessment evaluates the risks posed by hazardous substances in your workplace and documents the control measures in place to protect staff. Under the Control of Substances Hazardous to Health Regulations 2002, every employer who uses or stores hazardous substances must carry out COSHH assessments. In hospitality, this covers cleaning chemicals, sanitisers, oven cleaners, glass wash solutions, and any other products with hazard warnings. Paddl simplifies this by auto-extracting hazard data from SDS documents and linking it to your chemical register.
What should COSHH software include?
COSHH software should include a chemical register, SDS document storage, GHS pictograms, PPE requirements, COSHH assessment workflows, location usage tracking, review reminders, staff sign-off, and training evidence. For hospitality, it should be easy for staff to check chemical handling instructions from a phone before using the product.
Can COSHH software create assessments from SDS documents?
Yes. Paddl can extract key safety information from uploaded Safety Data Sheets and use it to create a structured COSHH record for review. Managers should still check the generated assessment, confirm the control measures match how the chemical is used on site, and approve it before staff rely on it.
Can I create a risk assessment from a Safety Data Sheet?
Yes. When you upload an SDS, Paddl creates the COSHH record and then offers to generate a risk assessment for handling that chemical, using the hazards, PPE, and handling and storage detail it extracted. You can also generate one later from any chemical in the register, or a single assessment covering every chemical on site. Paddl drafts it and you review, edit, and have staff sign before it is in force.
Can I turn a chemical into a staff routine?
Yes. From a chemical in your register, click Create handling routine and Paddl drafts a recurring checklist from its hazards, PPE, storage, and spillage detail. Review and edit it, then it appears in your team's app on the schedule you set, so the safe method is followed and logged rather than forgotten.
How often should COSHH assessments be reviewed?
COSHH assessments should be reviewed whenever there is a significant change, such as introducing a new chemical, changing a supplier, altering a process, or after an incident involving a hazardous substance. As a general rule, an annual review is good practice even if nothing has changed. Paddl tracks review dates for each chemical and sends reminders when a review is due, so assessments stay current without relying on memory.
How Paddl compares
Where Paddl's COSHH software sits against the alternatives, with prices and the honest trade-offs.
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