Food SafetyPDF + Editable Spreadsheet

Allergen Matrix Template

A blank allergen matrix template covering all 14 UK allergens. List your menu items and mark which allergens are present in each dish.

Free downloadReady to useUK compliant
Allergen Matrix Template
PDF + Editable Spreadsheet
7 sections included

UK food businesses must provide accurate allergen information for all food sold. This free allergen matrix template lists all 14 legally specified allergens and provides a clear grid format for documenting which allergens are present in each menu item.

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Instead of filling in paper templates, Paddl generates allergen matrixs automatically with AI — complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.

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Why you need this

Natasha's Law requires allergen labelling on all pre-packed for direct sale foods
The 14-allergen regulations apply to ALL food businesses, not just restaurants
EHO inspectors check allergen documentation and may ask staff to demonstrate knowledge
Allergen incidents can be fatal — accurate documentation is a legal and moral obligation

What's included

Grid layout with all 14 UK allergens as columns
Menu item rows with space for dish names
Key for marking: Contains / May Contain / Free From
Allergen symbols reference sheet
Notes column for supplier-specific information
Update tracking row (date last reviewed, by whom)
Separate sheets for food menu, drinks, and specials

How to use this template

1

List all menu items

Enter every item you sell — including sides, sauces, dressings, and drinks. Don't forget specials and seasonal items.

2

Check every ingredient

Review supplier specifications and labels for every ingredient in each dish. Mark allergens present.

3

Train your team

Ensure every staff member who takes orders or serves food can access and interpret the matrix.

4

Review when anything changes

Update the matrix whenever you change a recipe, switch suppliers, or add new menu items.

Tips for getting the most from this template

Include "may contain" warnings where cross-contamination risk exists
Keep supplier allergen specifications filed alongside your matrix
Date and sign the matrix each time it's reviewed or updated
Display a copy in the kitchen and keep one at the point of service
Try Paddl's free AI-powered allergen matrix tool for automatic extraction from menus

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Related Paddl features

Paddl digitises everything in this template — and these features work together to keep your business compliant.

Allergen ManagementAI-powered allergen matrix covering all 14 UK allergensComplianceTrack all food safety compliance in one dashboardMobile AppComplete tasks, log records, and sign documents on mobileAI-Powered ToolsAI generates plans, extracts data, and analyses documentsSuppliers & DeliveriesApproved supplier lists with delivery logging and traceabilityKnowledge HubCentralised policies, procedures, and training materialsTeam ManagementStaff roles, training records, and induction tracking

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