OperationsPDF + Editable Spreadsheet

Kitchen Cleaning Schedule Template

A ready-to-use cleaning schedule template for commercial kitchens covering daily, weekly, and monthly cleaning tasks with responsible persons and sign-off columns.

Free downloadReady to useUK compliant
Kitchen Cleaning Schedule Template
PDF + Editable Spreadsheet
7 sections included

A documented cleaning schedule is essential for food hygiene compliance and a key document EHO inspectors check. This free template covers every area of a commercial kitchen with daily, weekly, and monthly tasks pre-populated.

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Instead of filling in paper templates, Paddl generates kitchen cleaning schedules automatically with AI — complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.

AI-generatedMobile appEHO-readyAuto reminders
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Why you need this

EHO inspectors specifically look for a documented cleaning schedule during inspections
Consistent cleaning prevents cross-contamination and pest attraction
A signed schedule provides evidence of due diligence
Without records, you cannot prove cleaning has been done

What's included

Daily cleaning tasks (kitchen surfaces, equipment, floors, bins)
Weekly deep cleaning tasks (behind equipment, extraction canopy, drains)
Monthly tasks (deep clean fridges/freezers, walls, ceilings, pest checks)
Responsible person column for each task
Sign-off columns with date and initials
Chemical and method notes for each task
COSHH reference column for cleaning products used

How to use this template

1

Customise for your kitchen

Add or remove tasks based on your specific kitchen layout, equipment, and local authority requirements.

2

Assign responsibilities

Fill in who is responsible for each task — this ensures accountability and nothing gets missed.

3

Print and display

Print the schedule and display it in the kitchen where all staff can see and sign off tasks.

4

Review monthly

Check completion rates and adjust the schedule if tasks are consistently being missed.

Tips for getting the most from this template

Laminate the schedule and use dry-wipe markers for reusable daily sign-offs
Keep completed schedules filed for at least 12 months for EHO evidence
Train all staff on which chemicals to use for which surfaces
Include pest check observations in your cleaning routine
Consider switching to Paddl for digital cleaning schedules with photo evidence and timestamps

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Related Paddl features

Paddl digitises everything in this template — and these features work together to keep your business compliant.

Daily RoutinesScheduled tasks with mobile completion and photo evidenceComplianceTrack all food safety compliance in one dashboardCOSHH ManagementChemical safety data with AI extraction from Safety Data SheetsTeam ManagementStaff roles, training records, and induction trackingMobile AppComplete tasks, log records, and sign documents on mobileSFBB PacksDigital Safer Food Better Business packs with mobile diaryEquipment TrackingMaintenance schedules, service records, and AI health analysis

Skip the paperwork entirely

Paddl digitises everything in this template — and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.

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