Set up your entire compliance system in
Upload your existing paperwork and our AI populates everything. COSHH records, allergen matrices, HACCP plans, risk assessments, daily routines, equipment registers. No consultant visit. No setup fee.
Compliance setup is the biggest barrier to going digital
Weeks of data entry
Transferring existing paper records to digital systems takes weeks of staff time. Risk assessments, allergen matrices, equipment lists, cleaning schedules - all need to be manually retyped.
Expensive consultants
Some providers charge over 1,000 for a consultant to visit your premises and enter data for you. That is money most independent operators simply do not have.
Knowledge stays on paper
Your business has years of compliance knowledge in existing documents. Most software forces you to start from scratch, wasting everything you have already built.
Three steps to a fully set up compliance system
Upload everything
Drop all your documents into Paddl. PDFs, photos of paper checklists, Excel spreadsheets, Word documents. You do not need to sort or organise anything - AI classifies each one automatically.
AI extracts and structures
Our AI reads each document, extracts the relevant data, and maps it to the right part of your compliance system. SDS sheets become COSHH records. Menus become allergen matrices. Paper checklists become digital routines.
Review and go live
Preview what AI extracted, make any adjustments, and confirm. Your entire compliance platform is populated and your team can start using it immediately from their phones.
One upload populates your entire platform
Every document you upload feeds into the right area of your compliance system. Here is what AI sets up for you.
COSHH Records
Upload Safety Data Sheets and AI creates structured COSHH records with hazard pictograms, PPE requirements, first aid procedures, and storage instructions.
Allergen Matrix
Upload your menus and AI maps all 14 UK allergens per dish, identifying cross-contamination risks and building your complete allergen matrix.
HACCP Plans
Upload existing HACCP documentation and AI extracts process steps, hazard analysis, critical control points with monitoring procedures and corrective actions.
Risk Assessments
Upload risk assessment documents in any format and AI structures them with hazards, controls, risk levels, and responsible persons.
Daily Routines
Photograph your paper checklists and AI creates digital routine templates with the right field types, categories, and schedules.
Equipment Register
Upload equipment lists or CSV files and AI creates your equipment register with categories, service schedules, and temperature ranges for fridges and freezers.
Knowledge Hub
Upload SOPs, staff handbooks, and policies. AI converts them into searchable knowledge articles your team and AI assistant can reference.
Insurance & Licences
Upload certificates and AI extracts policy numbers, coverage details, expiry dates, and sets up automatic renewal reminders.
Why pay for something AI does better?
| Traditional setup | Paddl AI onboarding | |
|---|---|---|
| Setup time | 1-4 weeks | 10 minutes |
| Cost | 500-1,500+ | Free (included) |
| Method | Manual data entry by consultant | AI reads your existing documents |
| Review step | Limited - you trust the consultant | Full preview before anything is saved |
| Your existing records | Discarded - start from scratch | Preserved and imported automatically |
| Ongoing imports | Manual entry for new documents | AI import available anytime |
Frequently asked questions
What file types can I upload?
Paddl accepts PDFs, Word documents, Excel spreadsheets, CSV files, and images (photos of paper documents). You can upload everything from formal HACCP plans to photos of laminated checklists on the kitchen wall.
How accurate is the AI extraction?
Our AI achieves high accuracy across document types, and you get a review step before anything is saved. Each extracted item shows a confidence score and you can preview, edit, or skip anything that needs attention.
How long does it actually take?
Most businesses are fully set up within 10-15 minutes. Upload your documents, AI processes them in 2-3 minutes, review the results, and confirm. Compare that to weeks of manual data entry or paying a consultant over 1,000.
Do I need to organise my documents first?
No. Just drop everything into the upload zone. Paddl's AI automatically classifies each document - it knows the difference between an insurance certificate, a cleaning schedule, and a safety data sheet.
What if the AI gets something wrong?
Every extraction goes through a review step where you can preview exactly what was extracted, edit any details, and choose to import or skip each item. Nothing is saved until you confirm.
Can I add more documents later?
Absolutely. The AI import works throughout the platform, not just during onboarding. Upload new SDS sheets, updated risk assessments, or new menus anytime and AI will process them the same way.
Is there a setup fee?
No. AI onboarding is included free with every Paddl subscription. There are no setup fees, no consultant visits, and no hidden charges.
How does this compare to manual onboarding services?
Traditional compliance software providers charge 500-1,500 for a consultant to visit your premises and manually enter data over several days. Paddl does it in minutes with AI, at no extra cost, and you keep full control with the review step.
Ready to set up your compliance system in 10 minutes?
Start your free 14-day trial. Upload your documents and see your platform come to life.