Your site reacts to what is happening
Set up rules that prompt staff and create tasks based on real conditions. Show weather, wind and tide at check-in, or push a task when the forecast turns hot, sunny or wet.
The day changes, the checklist does not
Outdoor and seasonal sites run differently depending on the weather, the wind and the tide. Static checklists cannot keep up.
Outdoor sites change with the weather
A beach coffee wagon faces a different day every shift. Wind direction, sun and tide all decide where the cart goes and what staff need to do, but none of that lives in your checklists.
Good ideas depend on someone remembering
Put the banner out when it is sunny. Bring stock under cover when rain is coming. These only happen if the person on shift thinks of them, and on a busy day they do not.
Every site has its own quirks
The thing that matters at one venue is irrelevant at another. Generic software cannot capture the local knowledge that makes each site run well.
Conditions move faster than head office
By the time a manager spots that it is going to be a hot day, the moment to act has passed. Staff need the prompt in front of them, at the right time, without being told.
One simple builder, the whole site covered
Every rule follows the same shape. Pick a trigger, add the conditions that matter, and choose what happens. Start from a template or build your own.
Weather, wind and tide at check-in
When staff check in, show them live conditions for that location. Temperature, weather, wind direction and the next tide, so they can position the cart and set up correctly before service.
Forecast-driven task prompts
Create a rule that checks the day's forecast and pushes a task when it matches. Sunny and warm becomes a banner-out task. Rain on the way becomes a bring-stock-under-cover task.
Conditions you control
Build a rule from simple conditions. Forecast is sunny, max temperature is at least 20 degrees, rain probability is over 60 percent. Combine them so the rule only fires when it should.
Actions that fit your day
A matched rule can show a panel at check-in, create a task for the team, send a notification to managers, or write a note straight into the handover report.
Scoped to the right places
Apply a rule to every location or just the ones it suits. Your seaside sites get the tide panel, your high-street sites do not.
Starter templates
Begin from a one-click template instead of a blank form. Weather panel at check-in, sunny-day banner, hot-day fridge checks and rain stock-cover are ready to use and easy to edit.
Built around the moment that matters
How teams use rules and automations
Beach coffee wagon positioning
Staff see wind direction and tide at check-in and set the cart facing the right way, away from the wind and clear of the incoming tide.
Sunny day setup
When the forecast is sunny and warm, a task appears for the team to put the iced-coffee banner out and open the umbrellas.
Hot day food safety
On a forecast hot day, staff get a task to run extra fridge and freezer checks, protecting the cold chain when the risk is highest.
Fridge out of range
When a temperature is logged outside its safe range, a corrective task is created and a manager is alerted, so a bad reading never just sits in a record.
Rain on the way
When rain becomes likely, a task prompts the team to bring stock and signage under cover before it arrives.
Manager notes on handover
Managers add their own notes to the day's handover report, and rules can write notes in automatically so the next shift sees what changed.
Local know-how, captured
The thing a long-serving manager always remembers becomes a rule, so it keeps happening when they are off.
Quieter winter, busier summer
Seasonal prompts only fire when conditions call for them, so staff are not nagged on a wet Tuesday in January.
New starters get it right
A new team member sees the same prompts as everyone else and acts on conditions they would not yet know to watch for.
What to look for in hospitality automation software
If you are comparing options, these are the things that separate a rules engine that gets used from one that gathers dust.
Real data, no extra cost
Check the weather and wind data is included rather than a paid add-on. Paddl uses free sources so there is nothing extra to buy.
Conditions that actually combine
Look for rules that let you require several conditions at once, not just a single trigger. A sunny-day prompt should also check it is warm enough to matter.
Prompts where staff already are
The prompt needs to reach staff at check-in and in their task list, not in an email nobody reads on shift.
Per-location control
Make sure a rule can apply to some sites and not others, so multi-site operators are not forced into one-size-fits-all.
Who can build rules
Check that authoring is limited to owners and managers, so the right people set the rules and staff simply act on them.
Templates to start from
A library of ready-made automations gets you value on day one instead of facing an empty builder.
Frequently asked questions
What are Rules & Automations in Paddl?
They are rules you set up that prompt staff or create tasks based on real conditions. A rule has a trigger, optional conditions, and one or more actions. For example, when the forecast is sunny and warm, create a task to put the banner out.
Where does the weather and wind data come from?
Paddl uses free weather and wind data based on each location's position, so there is no API key to manage and no extra cost. Tide information is included for coastal sites.
How does the weather show at check-in?
When a staff member checks in at a location, any check-in rules for that site run and show a panel with the conditions you chose, such as temperature, weather, wind direction and the next tide.
Can a rule create a task automatically?
Yes. A forecast rule runs each day at a time you set. If the conditions match, it creates a task for the team, and you can assign it to a person or a staff group.
Will staff get duplicate tasks if the rule runs more than once?
No. Each forecast rule fires at most once per location per day for a given scheduled time, so repeated checks never create duplicate tasks.
Who can create and edit rules?
Only owners and managers can create or edit rules. Staff see the prompts and tasks the rules produce but cannot change the rules themselves.
Can I apply a rule to only some of my locations?
Yes. Every rule can apply to all locations or to a specific set, so a tide panel can run only at your coastal sites.
Do I have to build rules from scratch?
No. Paddl includes starter templates such as the weather panel at check-in, a sunny-day banner prompt, hot-day fridge checks and a rain stock-cover prompt. You can use them as they are or edit them.
What conditions can a rule check?
Forecast rules can check whether the day is sunny, whether the maximum temperature is at or above a value you set, and whether rain probability is at or above a threshold. You can combine these so a rule only fires when all of them are true.
Is this only for outdoor businesses?
It is especially useful for outdoor and seasonal sites, but the same engine works anywhere. Any site can use scheduled prompts, manager handover notes, and condition-based tasks.
Ready to let your site react to the day?
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