Never miss a break clause or rent review
AI-powered lease document extraction, key date tracking, and cost analysis. Know your obligations, track critical deadlines, and cross-reference lease terms with insurance coverage automatically.
Your lease is your biggest financial commitment
Yet most hospitality operators don't know their key dates or obligations
Lease terms buried in legal documents
Your lease is 60 pages of legal jargon. Without commercial lease management software, critical terms like break clauses, rent review mechanisms, and repairing obligations stay buried deep. Nobody has read it since signing.
Break clause deadlines missed
A missed break clause notice period means you're locked in for another 5 years. These deadlines need 6-12 months notice, and they slip through every spreadsheet.
No visibility over rent review dates
Rent reviews approach without preparation. By the time you notice, there's no time to instruct a surveyor or gather comparable evidence.
Unclear repairing obligations
Is your lease FRI or IRI? Are you responsible for building insurance or is the landlord? Without lease obligation management, disputes over repairing obligations are costly, and dilapidation tracking becomes impossible until it's too late.
Lease management built for hospitality
Paddl extracts key terms from your lease documents automatically, tracks critical dates with countdown alerts, analyses occupancy costs against inflation, and cross-references lease obligations with your insurance coverage.
AI Lease Extraction
Upload lease PDFs, deeds of variation, or rent review memorandums. AI extracts key terms including rent amounts, break clauses, rent review dates, repairing obligations, and 1954 Act status automatically.
Key Date Tracking & Calendar Sync
Break clause tracking, rent reviews, and lease renewal alerts are auto-populated to your business calendar and exportable iCal feed. Proactive alerts fire based on notice deadlines - a break clause with 6 months notice triggers alerts 90 days before the notice must be served, not just before the break date itself.
Cost Analysis
See total occupancy costs across all properties: rent, service charge management, and rates. Track year-on-year changes against CPI inflation to understand whether your rent increases are above or below market.
Risk Identification
AI flags critical issues: FRI leases without building insurance on file, break clause deadlines within required notice periods, personal guarantee exposure, and contracted-out lease risks.
Cross-Module Intelligence
Lease data is cross-referenced with your insurance coverage automatically. If your lease requires you to maintain building insurance (FRI) but no policy is on file, Paddl flags it as a critical gap.
Multi-Location Support
Track leases across all your premises with a consolidated cost dashboard. Compare occupancy costs, see which locations have upcoming events, and manage your entire property portfolio.
What our customers achieve
Real improvements from hospitality businesses using Paddl for lease management
Property documents you can manage
Commercial Leases
Upload your commercial lease and AI extracts everything: rent, term, break clauses, rent review mechanisms, repairing obligations, permitted use, and landlord details.
Rent Reviews
Track upcoming rent review dates with automatic alerts. See historical rent changes versus CPI inflation to prepare for negotiations.
Break Clauses
Never miss a break clause notice deadline. AI calculates the required notice date from the break date minus the notice period, shows it on your calendar, and sends escalating alerts - warning at 90 days and critical at 30 days before the notice must be served.
Property Insurance Cross-Check
Paddl cross-references your lease obligations with your insurance coverage. FRI leases flag a gap if no building insurance is on file.
Business Rates and Service Charges
If your lease includes a service charge, check whether business rates are included to avoid double-paying. Paddl flags properties where rates may be included in the service charge but are also being billed separately by the local authority.
Rent Review Tracking
Track upcoming rent review dates across all your properties with automatic calendar alerts. Paddl shows your historical rent changes plotted against CPI inflation, so you can see whether proposed increases are above or below market rate and prepare evidence for negotiations with your landlord or surveyor.
Break Clause Alerts
Break clauses often require 6 to 12 months written notice. Paddl calculates the exact date your notice must be served, not just the break date itself, and sends escalating alerts at 90 days and 30 days before the notice deadline. Missing a break clause can lock you into another 5 years of rent payments.
Service Charge Management
Upload service charge demands and AI extracts the breakdown. Track year-on-year service charge increases, compare them against lease caps if applicable, and flag any charges that appear outside the scope of your lease obligations. Particularly useful for operators in managed buildings or shopping centres.
Dilapidation Documentation
Track your repairing obligations throughout the lease term, not just at the end. Paddl cross-references your lease type (FRI or IRI) with your maintenance records and flags areas where deferred repairs could result in a dilapidation claim when the lease expires. Early awareness can save thousands in end-of-lease settlements.
Frequently asked questions
What types of lease documents can Paddl extract from?
Paddl AI extracts from commercial leases, subleases, licences to occupy, tenancy-at-will agreements, deeds of variation, rent review memorandums, schedules of condition, lease renewals, and mortgage documents. Upload as PDF or image and AI reads the key terms automatically.
How does AI lease extraction work?
Upload your lease document as a PDF or image. Paddl AI reads every page and extracts structured data: rent amounts, payment frequency, lease term, break clauses with notice periods, rent review dates and mechanisms, repairing obligations (FRI/IRI), permitted use, 1954 Act status, and landlord details. Extracted data is used to populate your lease register and trigger alerts.
What key dates does Paddl track?
Paddl tracks three critical lease dates: break clause deadlines (including the notice date calculated from break date minus notice period), rent review dates, and lease expiry dates. All appear on your business calendar and sync to Google Calendar, Outlook, or Apple Calendar via iCal. Proactive alerts escalate automatically - break clause notice deadlines trigger warnings at 90 days and critical alerts at 30 days before the notice must be served.
How does cross-referencing with insurance work?
Paddl automatically compares your lease obligations with your insurance documents. For example, if your lease is FRI (Full Repairing and Insuring), Paddl checks whether building insurance is on file and flags a critical gap if not. This cross-module intelligence also works in reverse: your insurance analysis highlights FRI obligations from your leases.
Can I track leases across multiple locations?
Yes. Paddl supports multi-location lease tracking with a consolidated view of total occupancy costs across all properties. You can compare rent per location, see which premises have upcoming events, and manage your entire property portfolio from one dashboard.
What lease obligations do hospitality businesses have?
This depends on your lease type. FRI (Full Repairing and Insuring) leases make you responsible for all repairs and building insurance. IRI (Internal Repairing and Insuring) leases limit your liability to the interior. Most hospitality leases also include obligations around permitted use, alterations, assignment, and compliance with licensing conditions. Paddl extracts these obligations from your lease document automatically so you can see exactly what you are responsible for.
How do I track commercial lease deadlines?
Upload your lease to Paddl and AI extracts every key date including the lease start and end, rent review dates, break clause dates with notice periods, and any other critical deadlines. These dates appear on your business calendar and sync to Google Calendar, Outlook, or Apple Calendar. Paddl sends proactive alerts based on notice requirements, so you always have time to act.
What is a dilapidation claim?
A dilapidation claim is when your landlord charges you for failing to maintain the property according to your lease obligations. These claims typically arrive at the end of a lease and can run to tens of thousands of pounds for hospitality premises. Paddl helps you track your repairing obligations throughout the lease term, so you can address maintenance issues as they arise rather than facing a large bill when you leave.
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