Fire safety compliance software for UK hospitality
Fire safety compliance made simple.
Paddl's fire safety compliance software holds a venue's fire risk assessment, certificates (alarm, extinguisher, emergency lighting, gas) and a fire log book of alarm tests, emergency lighting, extinguisher and fire door checks, assigned to named people with a dashboard of what is due across every site.
What the Fire Safety Order requires a venue to keep
Non-compliance puts lives at risk and can close your business
Certificate expiry missed
Fire safety certificates, gas safety certificates, and PAT testing, all with different expiry dates. Miss one and your insurance could be void.
Risk assessments outdated
A fire risk assessment in hospitality should be reviewed regularly. But when did you last update yours? Most venues can't answer that question.
Log book out of date
The weekly alarm test in a notebook by the panel, the emergency lighting check nowhere at all. The fire officer asks for the log book first, and a gap of three months reads as three months of no checks.
Training lapses unnoticed
Fire safety training expires, people leave, new starters are never inducted. Without a matrix you cannot show who on tonight's shift has been trained.
What fire safety compliance software keeps for the inspector
Paddl brings all your fire safety compliance into one place. Track certificates, manage risk assessments, keep the fire log book, and ensure your team is trained, with automatic reminders so nothing slips through the cracks.
Certificate Management
Track all fire safety related certificates: fire safety inspections, gas safety, PAT testing, emergency lighting. Automatic alerts before expiry.
Risk Assessment Templates
Fire-specific risk assessment templates guide you through evaluating fire hazards, prevention measures, and emergency procedures for your venue.
Fire Log Book
Weekly alarm tests, monthly emergency lighting checks, extinguisher and fire door checks and drills as routine checks, each logged with who did it and when. A missed check shows as missed, not as a blank.
Training Matrix
See who has completed fire safety and first aid training, when it lapses, and who still needs it, per site and across the group.
Review Scheduling
Set review frequencies for risk assessments and get automatic reminders when reviews are due. Never let compliance slip.
Multi-Location Dashboard
See fire safety compliance status across all your venues. Identify which locations need attention and ensure consistent standards.
What our customers achieve
Real improvements from hospitality businesses using Paddl for fire safety
How teams use fire safety management
Fire Safety Inspections
Track annual fire safety inspections, store certificates, and get alerts before expiry. Always ready for fire service visits.
Gas Safety Compliance
Manage gas safety certificates for commercial kitchens and hotels. Hotel fire compliance requires tracking renewal dates and maintaining up-to-date records.
Emergency Lighting & Equipment
Log testing of emergency lighting, fire extinguisher inspections, and alarm system checks. Build a complete maintenance record.
Staff Fire Training
Track which staff have completed fire safety training, who your fire wardens are, and when refresher training is due.
Fire Drills
Set a recurring fire drill as a routine and Paddl reminds you when the next one is due. After each drill, log the date, who took part and any issues observed. The drills sit in the fire log book with the other checks, which is where a fire officer expects to find them.
Fire Equipment Inspection Logs
Fire extinguishers need annual professional servicing and monthly visual checks. Emergency lighting requires monthly flick tests and annual full-duration tests. Paddl schedules all of these as recurring tasks, logs each inspection with timestamps, and flags overdue checks on your dashboard so nothing is missed between professional service visits.
Evacuation Plans on File
Upload evacuation plans, assembly point details and key holder information as documents against each site. They sit with the certificates under Documents, with a review date, so they are to hand for a fire officer without hunting through filing cabinets.
Fire Risk Assessment Reviews
Fire risk assessments must be reviewed regularly and after any significant changes to the premises. Paddl tracks review dates, sends reminders when a review is due, and stores each version with sign-off records. When a refurbishment or layout change triggers a review, the previous assessment is available as a baseline so you can document exactly what has changed.
What Paddl's fire safety compliance software does
- Fire risk assessment from a template, with review scheduling and staff sign-off
- Certificate tracking for alarm servicing, extinguishers, emergency lighting and gas safety, with expiry alerts
- A fire log book: weekly alarm tests, monthly emergency lighting checks, extinguisher and fire door checks, each logged with who did it and when
- Recurring fire safety checks assigned to venue managers as routine tasks
- Fire drills and first response checks as routine records per site, exported as their own audit pack section
- A dashboard of what is due, overdue and expired across every location
What it does not do
- Paddl records the checks; it does not connect to alarm panels or detectors
Questions people ask about fire safety compliance software
Can I assign recurring fire safety checks to venue managers?
Yes. Weekly alarm tests, monthly emergency lighting checks, extinguisher inspections and drills are routine tasks assigned to a named person at each site, with a due date, a completion record and an escalation if they are missed.
Is there a dashboard of fire safety training progress?
The training matrix shows who has completed fire safety training, when, and when it is due again, per site and across the group. Certificates from external providers can be uploaded against the person and tracked for expiry alongside the in-app modules.
What fire safety requirements apply to UK hospitality businesses?
Under the Regulatory Reform (Fire Safety) Order 2005, all hospitality businesses in England and Wales must have a fire risk assessment, maintain fire detection and alarm systems, provide adequate escape routes, and ensure staff receive fire safety training. The responsible person must review the assessment regularly and keep records of all fire safety measures.
How often should a fire risk assessment be reviewed?
Fire risk assessments should be reviewed at least annually, or whenever there are significant changes to your premises, layout, or operations. Events like refurbishment, changes to occupancy levels, or fire incidents should also trigger a review. Paddl sets automatic review reminders so you never miss a scheduled review.
What fire safety documentation do I need to keep?
You should maintain records of your fire risk assessment, fire alarm testing logs, emergency lighting checks, fire extinguisher service records, fire drill dates and evacuation times, staff fire training records, and details of your appointed fire wardens. Paddl stores all of these with automatic expiry alerts.
How often should staff receive fire safety training?
All staff should receive fire safety induction training when they start, with refresher training at least annually. Fire wardens and marshals need additional training. Paddl tracks who has been trained, when their certification expires, and sends reminders when refresher training is due.
How many fire wardens does a hospitality venue need?
There is no fixed legal number, but you need enough fire wardens to cover all occupied areas during all operating hours, including evenings and weekends. As a guideline, one fire warden per floor or zone is recommended. Paddl tracks your fire wardens, their training dates, and ensures adequate coverage across shifts.
How often should fire drills be done in a restaurant or hotel?
Fire drills should be conducted at least twice a year, and more frequently in venues with high staff turnover or where the layout changes regularly. Hotels and large restaurants with complex evacuation routes should consider quarterly drills. Paddl lets you set a recurring drill schedule, logs each drill with evacuation times and notes, and reminds you when the next one is due so you maintain a consistent record.
What fire safety records do I need to keep for an inspection?
Fire officers expect to see your current fire risk assessment, fire alarm test logs (typically weekly), emergency lighting test records (monthly and annual), fire extinguisher service certificates, fire drill records with dates and evacuation times, staff fire training records, and details of your appointed fire wardens. Paddl stores all of these digitally with automatic reminders, so you can produce a complete fire safety record within seconds of being asked.
How Paddl compares
Where Paddl's fire safety compliance software sits against the alternatives, with prices and the honest trade-offs.
Works with
Ready to secure your fire compliance?
Start your free 30-day trial and get your fire safety organised. Card required.
Full access to all features · Dedicated onboarding support · Cancel anytime