Fire safety compliance made simple
Certificate tracking, risk assessment management, drill logging, and first response records. Keep your venue safe and your compliance watertight.
Fire safety isn't optional
Non-compliance puts lives at risk and can close your business
Certificate expiry missed
Fire safety certificates, gas safety certificates, and PAT testing, all with different expiry dates. Miss one and your insurance could be void.
Risk assessments outdated
A fire risk assessment in hospitality should be reviewed regularly. But when did you last update yours? Most venues can't answer that question.
Drill records scattered
Fire drill records in a notebook somewhere, evacuation procedures in a folder. Without proper fire drill management, can you prove your team is trained when inspectors ask?
First response tracking missing
Who are your fire wardens? When were they trained? Are they still on staff? Without tracking, you can't prove adequate coverage.
Fire safety management that protects your business
Paddl brings all your fire safety compliance into one place. Track certificates, manage risk assessments, log drills, and ensure your team is trained, with automatic reminders so nothing slips through the cracks.
Certificate Management
Track all fire safety related certificates: fire safety inspections, gas safety, PAT testing, emergency lighting. Automatic alerts before expiry.
Risk Assessment Templates
Fire-specific risk assessment templates guide you through evaluating fire hazards, prevention measures, and emergency procedures for your venue.
Fire Drill Logging
Record fire drills with dates, times, evacuation times, and notes. Maintain complete fire safety records that demonstrate regular practice and continuous improvement.
First Response Records
Track fire wardens, first aiders, and emergency response team members. Document training dates and ensure adequate coverage at all times.
Review Scheduling
Set review frequencies for risk assessments and get automatic reminders when reviews are due. Never let compliance slip.
Multi-Location Dashboard
See fire safety compliance status across all your venues. Identify which locations need attention and ensure consistent standards.
What our customers achieve
Real improvements from hospitality businesses using Paddl for fire safety
How teams use fire safety management
Fire Safety Inspections
Track annual fire safety inspections, store certificates, and get alerts before expiry. Always ready for fire service visits.
Gas Safety Compliance
Manage gas safety certificates for commercial kitchens and hotels. Hotel fire compliance requires tracking renewal dates and maintaining up-to-date records.
Emergency Lighting & Equipment
Log testing of emergency lighting, fire extinguisher inspections, and alarm system checks. Build a complete maintenance record.
Staff Fire Training
Track which staff have completed fire safety training, who your fire wardens are, and when refresher training is due.
Fire Drill Scheduling
Set a recurring fire drill schedule and Paddl reminds you when the next drill is due. After each drill, log the date, time, evacuation duration, number of participants, and any issues observed. Build a continuous record that demonstrates regular practice and improvement over time, which fire officers expect to see during inspections.
Fire Equipment Inspection Logs
Fire extinguishers need annual professional servicing and monthly visual checks. Emergency lighting requires monthly flick tests and annual full-duration tests. Paddl schedules all of these as recurring tasks, logs each inspection with timestamps, and flags overdue checks on your dashboard so nothing is missed between professional service visits.
Evacuation Route Documentation
Upload and store evacuation plans for each floor and zone of your venue. Attach assembly point details, key holder information, and any site-specific notes. Staff can access evacuation routes on their phone during an emergency, and the documents are always available for fire officer inspections without hunting through filing cabinets.
Fire Risk Assessment Reviews
Fire risk assessments must be reviewed regularly and after any significant changes to the premises. Paddl tracks review dates, sends reminders when a review is due, and stores each version with sign-off records. When a refurbishment or layout change triggers a review, the previous assessment is available as a baseline so you can document exactly what has changed.
Frequently asked questions
What fire safety requirements apply to UK hospitality businesses?
Under the Regulatory Reform (Fire Safety) Order 2005, all hospitality businesses in England and Wales must have a fire risk assessment, maintain fire detection and alarm systems, provide adequate escape routes, and ensure staff receive fire safety training. The responsible person must review the assessment regularly and keep records of all fire safety measures.
How often should a fire risk assessment be reviewed?
Fire risk assessments should be reviewed at least annually, or whenever there are significant changes to your premises, layout, or operations. Events like refurbishment, changes to occupancy levels, or fire incidents should also trigger a review. Paddl sets automatic review reminders so you never miss a scheduled review.
What fire safety documentation do I need to keep?
You should maintain records of your fire risk assessment, fire alarm testing logs, emergency lighting checks, fire extinguisher service records, fire drill dates and evacuation times, staff fire training records, and details of your appointed fire wardens. Paddl stores all of these with automatic expiry alerts.
How often should staff receive fire safety training?
All staff should receive fire safety induction training when they start, with refresher training at least annually. Fire wardens and marshals need additional training. Paddl tracks who has been trained, when their certification expires, and sends reminders when refresher training is due.
How many fire wardens does a hospitality venue need?
There is no fixed legal number, but you need enough fire wardens to cover all occupied areas during all operating hours, including evenings and weekends. As a guideline, one fire warden per floor or zone is recommended. Paddl tracks your fire wardens, their training dates, and ensures adequate coverage across shifts.
How often should fire drills be done in a restaurant or hotel?
Fire drills should be conducted at least twice a year, and more frequently in venues with high staff turnover or where the layout changes regularly. Hotels and large restaurants with complex evacuation routes should consider quarterly drills. Paddl lets you set a recurring drill schedule, logs each drill with evacuation times and notes, and reminds you when the next one is due so you maintain a consistent record.
What fire safety records do I need to keep for an inspection?
Fire officers expect to see your current fire risk assessment, fire alarm test logs (typically weekly), emergency lighting test records (monthly and annual), fire extinguisher service certificates, fire drill records with dates and evacuation times, staff fire training records, and details of your appointed fire wardens. Paddl stores all of these digitally with automatic reminders, so you can produce a complete fire safety record within seconds of being asked.
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