Automate Opening, Closing, and Safety Checks Across Every Shift
Every food business has daily checks that must happen reliably: fridge temperatures at opening, cleaning schedules throughout the day, and closing procedures that ensure food is stored safely overnight.
Every food business has daily checks that must happen reliably: fridge temperatures at opening, cleaning schedules throughout the day, and closing procedures that ensure food is stored safely overnight. When these checks depend on paper checklists and human memory, things get missed. The morning rush hits and nobody records the fridge temperature. The closing team skips the deep clean because they think someone else did it. These small gaps accumulate into the compliance failures that cost you hygiene rating points. Paddl turns your daily checks into automated routines with push notification reminders, real-time completion tracking, and instant visibility into what has been done and what has not.
What businesses struggle with
Checks Get Skipped During Busy Periods
When the kitchen is slammed, daily checks are the first thing to be forgotten. Temperature logs, cleaning records, and handover notes get pushed aside and never completed.
No Way to Verify Completion
With paper checklists, managers cannot tell whether checks were actually done at the right time or filled in retrospectively. There is no accountability and no real-time visibility.
Inconsistency Across Shifts and Staff
Different team members complete checks differently. Some are thorough, others tick boxes without actually doing the work. Standards vary depending on who is on shift.
Corrective Actions Are Not Logged
When a temperature reading is out of range or a cleaning issue is found, the corrective action often is not recorded. Inspectors want to see what you did about problems, not just that they occurred.
Consistency Is the Foundation of Compliance
Environmental Health Officers are not just checking whether you have procedures — they are looking for evidence that your team follows them consistently, every day. A beautiful SFBB pack means nothing if your daily temperature logs have gaps, your cleaning schedules are incomplete, and your staff cannot explain their routine.
Paddl makes consistency automatic. Daily routines are scheduled, reminders are sent, and completions are tracked in real time. If the morning temperature check has not been done by 9am, the manager knows immediately — not at the end of the week when reviewing a paper log.
Each completed check is timestamped with who did it, when they did it, and any notes or photos they attached. This creates an unbreakable audit trail that demonstrates to inspectors exactly how seriously your business takes food safety.
How Paddl helps
Scheduled Routines with Reminders
Set up daily, weekly, and monthly routines. Paddl sends push notifications to the assigned team members when checks are due, ensuring nothing is forgotten.
Real-Time Completion Tracking
The manager dashboard shows which routines have been completed today and which are outstanding. Spot gaps in real time instead of discovering them during an inspection.
Built-In Corrective Actions
When a check reveals a problem — an out-of-range temperature, a failed cleaning standard — Paddl prompts for a corrective action and logs it alongside the original record.
Photo Evidence
Staff can attach photos to completed checks. Before-and-after cleaning photos, delivery condition shots, and equipment issues are all captured with the record.
Everything you need
Routine Scheduling
Create opening checks, mid-service checks, closing checks, and weekly deep cleans. Assign them to specific roles or team members with automatic scheduling.
Push Notifications
Team members receive mobile alerts when their assigned routines are due. No more relying on memory or paper schedules pinned to the wall.
Temperature Monitoring
Dedicated temperature logging with safe range validation. Out-of-range readings are flagged immediately with a prompt to record the corrective action taken.
Quick Tasks
Need something done that is not a recurring routine? Create one-off quick tasks, assign them to a team member, and track completion.
Compliance Dashboard
A real-time view of today's compliance status across all routine categories. Red-amber-green indicators show what needs attention right now.
Overdue Alerts
If a scheduled routine has not been completed within its time window, managers are automatically alerted. No gap goes unnoticed.
The numbers that matter
Common questions
How do I set up daily routines in Paddl?
Create routine templates for each check type (opening, closing, cleaning, temperature), set the schedule and time window, assign to team members or roles, and Paddl handles the rest. Pre-built templates are available for common hospitality routines.
Can different team members be assigned different checks?
Yes. Routines can be assigned to specific team members, roles, or staff groups. You might assign temperature checks to kitchen staff and front-of-house cleaning to your floor team.
What happens if a check is not completed on time?
Paddl marks overdue routines and sends an alert to the assigned manager. The overdue check remains visible on the compliance dashboard until it is completed or acknowledged.
Can I customise the routine templates?
Absolutely. You can create routines with any combination of text fields, number inputs (for temperatures), checkboxes, photo uploads, and dropdown selections. Build exactly the checks your operation needs.
Does Paddl work for multi-site operations?
Yes. You can deploy the same routine templates across all your locations and monitor compliance from a single dashboard. Each location's completions are tracked independently.
Can inspectors see our routine completion history?
All completed routines are stored with timestamps and can be filtered by date, type, and location. You can show an inspector your complete compliance history for any period they request.
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