CompliancePDF

SFBB-Style Food Safety Diary

A daily food safety diary template following the SFBB structure. Includes opening checks, cleaning records, temperature logs, delivery checks, and closing checks.

Free downloadReady to useUK compliant
SFBB-Style Food Safety Diary
PDF
8 sections included

The Safer Food Better Business (SFBB) diary is how smaller food businesses demonstrate day-to-day food safety management. This free template provides daily diary pages covering all the checks SFBB requires, ready to print and use immediately.

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Instead of filling in paper templates, Paddl generates sfbb-style food safety diarys automatically with AI — complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.

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Why you need this

SFBB is the recommended food safety management system for smaller UK food businesses
EHO inspectors look for an up-to-date, completed diary during inspections
An incomplete diary is one of the most common reasons for poor inspection scores
Consistent diary completion demonstrates ongoing food safety management

What's included

Daily opening checks (fridge/freezer temps, cleanliness, pest signs)
Delivery check log (supplier, temp, condition, best before)
Cooking and cooling temperature records
Hot-holding and display temperature records
Cleaning record section
Closing checks (storage, waste, temps, security)
Weekly review summary page
Staff absence and sickness record

How to use this template

1

Print weekly batches

Print 5-7 diary pages at a time so you always have sheets ready for each day of the week.

2

Complete throughout the day

Fill in sections as you go — opening checks at start, delivery checks when goods arrive, closing checks at end.

3

Sign and date every page

The person responsible must sign each completed page. Unsigned pages have no evidential value.

4

File in order

Keep completed diary pages in date order in a folder near the SFBB pack. Inspectors expect to see both together.

Tips for getting the most from this template

Complete the diary IN REAL TIME, not retrospectively — inspectors can tell
If you miss a day, leave the page blank rather than filling it in later
Use the notes section to record anything unusual (power cuts, equipment failures)
Keep 12 months of completed diary pages for EHO evidence
Paddl digitises the entire SFBB diary with mobile completion and automatic reminders

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Related Paddl features

Paddl digitises everything in this template — and these features work together to keep your business compliant.

SFBB PacksDigital Safer Food Better Business packs with mobile diaryDaily RoutinesScheduled tasks with mobile completion and photo evidenceComplianceTrack all food safety compliance in one dashboardHACCP PlansAI-generated hazard analysis with digital CCP monitoringMobile AppComplete tasks, log records, and sign documents on mobileTeam ManagementStaff roles, training records, and induction trackingAI-Powered ToolsAI generates plans, extracts data, and analyses documentsSuppliers & DeliveriesApproved supplier lists with delivery logging and traceability

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