Free tool
PPM Schedule Builder
Planned preventative maintenance is the work that stops the breakdowns. Answer three questions about your venue and get the schedule: what needs doing, how often, whether it is a contractor visit or a job for your own team, and which of it is actually required by law.
- 28 tasks covering gas, extraction, electrical, fire, water, refrigeration, drainage and fabric
- Each one marked required by law, standard practice, or worth doing
- A twelve month calendar so the contractor visits are not all in January
- No sign up to see your schedule
Takes about a minute. UK venues.
What a PPM schedule is for
Most maintenance in hospitality is reactive. Something breaks in the middle of service, somebody rings whoever they rang last time, and the invoice arrives with no quote against it. Planned maintenance is the other half: the servicing, testing and checking that stops the same thing breaking again, booked in advance at a price you agreed.
It is also most of what an inspector, an insurer or a landlord asks you to produce. A gas safety certificate, a TR19 clean report, an EICR, the emergency lighting test log. None of those exist unless somebody scheduled them.
A named regulation sets this interval. Missing it is an offence, not a judgement call.
A British Standard or an industry body sets the interval and the underlying duty is statutory. In practice this is what an inspector, an insurer or a landlord expects to see.
Nothing forces the interval. Skipping it costs money rather than a prosecution, which is exactly why it is the first thing cut and the first thing to go wrong.