Contractor Management Software for Cafes
Manage door staff, agency caterers, contract cleaners, and event workers with portable credentials that follow them between venues. Define credential requirements per role, track SIA licences and DBS checks, and auto-deactivate access when events end. Built specifically for UK cafes.
Understanding cafe compliance
Cafes and coffee shops serve high volumes of customers with diverse dietary needs, from breakfast through to evening service.
High customer turnover requiring efficient service
Diverse dietary requirements (vegan, gluten-free)
Display cabinet temperature management
Limited kitchen space for compliance documentation
Why this matters
Contractor Management challenges for cafes
With only 74% of UK cafes fully compliant, contractor management challenges are widespread. Here's what we hear from operators.
Door staff with expired SIA licences - particularly when your café rotates cabinet items and seasonal specials
Agency caterers without verified food hygiene training between serving coffee, preparing sandwiches, and managing display items
No audit trail when licensing officers visit - especially challenging in small café teams where everyone multitasks
Re-collecting documents from regulars every time from barista station to kitchen prep to counter display in your café
Contractor Management Software built for cafes
Paddl's Contractor Management features help cafes stay compliant and save time.
Door Staff SIA Tracking for Cafes
Track SIA licence numbers, types (Door Supervisor, Security Guard, Close Protection), and expiry dates for every door supervisor working at your venue. For cafes managing display cabinets, sandwich prep areas, and high-turnover counter service, this keeps compliance simple and fast.
Agency Catering Credentials for Cafes
Verify food hygiene certificates, allergen awareness training, and right to work documents for agency kitchen staff before they start a shift. Your café team can stay on top of checks between the morning coffee rush and lunchtime sandwich orders without falling behind.
Event-Based Staffing for Cafes
Create events with dates and roles, assign contractors, track check-ins, and automatically revoke access when the event ends. Whether your café serves fresh-baked pastries, made-to-order sandwiches, or hot meals, the system reflects your actual menu.
Credential Expiry Alerts for Cafes
Automatic warnings at 30, 14, and 7 days before SIA licences, DBS checks, or insurance policies expire for any contractor working at your venue. From the early morning setup through all-day café service and close-down, your food safety stays consistent.
Why cafes choose Paddl for contractor management
Common questions about Contractor Management for cafes
How do I verify door cafe staff SIA licences?
When you create a "Door Staff" contractor group, SIA licence number, type, expiry date, and photo are set as required credentials. Contractors submit these through the app, and your managers review and approve them before the contractor can work. For cafes, this is especially useful for managing display cabinet compliance alongside kitchen operations.
What happens when a contractor works at multiple venues for cafes?
Contractors create one profile with their credentials. When invited to a new venue, their existing credentials are automatically available for review. The new venue just approves them, no re-uploading needed. Café teams love how quick checks fit naturally between serving customers at the counter.
Is there a cost per contractor for cafes?
No. Contractors are completely free and do not count toward your subscription user limit. You can invite as many contractors as you need. Cafes with a mix of bought-in and made-on-premises items find this particularly valuable.
Ready to simplify contractor management for your cafe?
Start your free 14-day trial and see why cafes across the UK choose Paddl for contractor management.
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