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Delivery Record Sheet

A delivery record sheet for checking incoming food deliveries, recording the supplier, temperature, condition, and date for every drop.

Free downloadReady to useUK compliant
Delivery Record Sheet
PDF + Editable Spreadsheet
7 sections included

Goods-in is your first line of defence, because a chilled delivery that arrives warm or a damaged pack should never make it into your fridge. This free sheet gives you a place to check and record every incoming delivery: who it came from, the temperature of chilled and frozen items, the condition of the packaging, and whether you accepted or rejected it.

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Instead of filling in paper templates, Paddl generates delivery record sheets automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.

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Why you need this

Checking deliveries is part of your supplier and traceability controls for due diligence
Chilled food should arrive at 8°C or below, and a warm delivery is a food safety risk
A record lets you trace a problem back to a specific supplier and date
EHO officers expect to see that you check incoming goods rather than waving them through
It supports the goods-in step of your HACCP plan

What's included

Delivery log with supplier and date columns
Chilled and frozen temperature check columns
Packaging and product condition check
Use-by and date-code check
Accept or reject column with a reason for any rejection
Guidance on acceptable delivery temperatures
Staff initials for each delivery

How to use this template

1

Check on arrival

Inspect the delivery as soon as it lands, before the driver leaves, so you can reject anything that is not right.

2

Probe chilled and frozen items

Take a temperature of chilled and frozen goods. Chilled should be 8°C or below and frozen hard.

3

Check condition and dates

Look at the packaging, the product, and the date codes, and record anything damaged, leaking, or short-dated.

4

Accept, reject, and record

Record whether you accepted or rejected the delivery, the reason for any rejection, and get it into storage quickly.

Tips for getting the most from this template

Probe between two packs rather than piercing one, so you do not damage stock you keep
Reject a chilled delivery that is clearly warm rather than risk it, and note why
Get accepted chilled and frozen goods into storage fast to limit time in the danger zone
Photograph damaged stock if you are claiming a credit from the supplier
Paddl can prompt a delivery check, capture the temperature, and store it against the supplier

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Related Paddl features

Paddl digitises everything in this template - and these features work together to keep your business compliant.

Suppliers & DeliveriesApproved supplier lists with delivery logging and traceabilityDaily RoutinesScheduled tasks with mobile completion and photo evidenceHACCP PlansAI-generated hazard analysis with digital CCP monitoringMobile AppComplete tasks, log records, and sign documents on mobile

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Paddl digitises everything in this template - and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.

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