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Food SafetyPDF + Editable Spreadsheet

Fridge & Freezer Temperature Record Sheet

A daily fridge temperature record sheet and freezer temperature log for recording cold storage readings, target ranges, and corrective actions across the week.

Free downloadReady to useUK compliant
Fridge & Freezer Temperature Record Sheet
PDF + Editable Spreadsheet
7 sections included

Cold storage is the control that keeps high-risk food out of the danger zone, so EHO officers look at fridge and freezer records first. This free record sheet gives you a daily fridge temperature log targeting 1-5°C and a freezer log targeting -18°C or below, with space to record the actual reading and any action you took.

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Why you need this

Fridge and freezer temperature records are routine due diligence evidence under the Food Safety Act 1990
EHO inspectors treat cold storage records as a priority check during a visit
Storing high-risk food above 8°C lets bacteria multiply and is a common cause of food poisoning
A written record proves you spotted and acted on a faulty unit rather than ignoring it
Temperature Control Regulations require cold food to be kept at or below 8°C, and 5°C is good practice

What's included

Daily fridge temperature record sheet (target: 1-5°C, legal maximum 8°C)
Daily freezer temperature log (target: -18°C or below)
Separate columns for AM and PM readings
Out-of-range flag and corrective action column
Staff initials column for every reading
Guidance note on the 8°C legal limit and the 5°C good-practice target
Weekly sign-off line for the manager on duty

How to use this template

1

Check at least twice a day

Read each fridge and freezer at opening and again during service, and write the actual number rather than a tick.

2

Use a probe to confirm

If the door display looks high, confirm with a calibrated probe in the warmest part of the unit before deciding the food is at risk.

3

Act on anything out of range

If a fridge reads above 8°C, move the food to a working unit, check it is still safe, and record exactly what you did.

4

File the completed week

Keep finished sheets for at least 12 months so you can show a consistent history at inspection.

Tips for getting the most from this template

Read the warmest spot in the unit, usually the door shelves, not the back
Do not record a reading straight after a busy delivery when the door has been open
A freezer creeping towards -15°C usually means a seal or defrost problem, so investigate early
Keep a spare probe so a flat battery never stops you recording
Paddl can log fridge and freezer temperatures digitally and alert a manager the moment a unit breaches its range

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Related Paddl features

Paddl digitises everything in this template - and these features work together to keep your business compliant.

Equipment TrackingMaintenance schedules, service records, and AI health diagnosticsDaily RoutinesScheduled tasks with mobile completion and photo evidenceComplianceTrack all food safety compliance in one dashboardMobile AppComplete tasks, log records, and sign documents on mobile

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