Hot-Holding Temperature Record
A hot-holding temperature record for keeping cooked food at or above 63°C on display, with action columns for anything that drops below the legal limit.
The Hot-Holding Temperature Record is a free PDF + Editable Spreadsheet for UK food businesses with one record sheet: hot-holding log with multiple reading slots through the day, clear 63°c target and a column to flag anything below it, corrective action column (reheat to 75°c or discard). Download it, print it or fill it in, and keep it with your food safety records; Paddl keeps the same records on a phone with timestamps and reminders.
Hot food held for service has to stay at or above 63°C, because below that bacteria start to grow again. This free record sheet lets you log each hot-holding unit at regular intervals, flag anything that falls below 63°C, and note the action you took, including the single two-hour period the regulations allow food to be held below that limit.
Paddl does this automatically
Instead of filling in paper templates, Paddl generates hot-holding temperature records automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.
Why you need this
What's included
How to use this template
Check before service starts
Probe the food once it is up to temperature and only put it on display when it is at or above 63°C.
Re-check through service
Take a reading at regular intervals during service and record the actual number each time.
Act on a low reading
If food drops below 63°C, reheat it to 75°C, or discard it. Record which you did and why.
Track the two-hour rule
Food can be held below 63°C for a single period of up to two hours, after which it must be used or thrown away. Note the time out if you rely on this.
Tips for getting the most from this template
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Hot holding checks that get done every two hours
- Bain-marie and display checks scheduled by shift
- Each reading timestamped and signed on the app
- Out-of-range readings open a corrective action
- The hot holding log exports for an EHO
Unit, food item, time, temperature, action taken, initials: Paddl schedules the two-hourly check by shift, staff log the reading on the app, and anything under 63C opens a corrective action. Readings are logged by staff; no sensors needed.
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Skip the paperwork entirely
Paddl digitises everything in this template - and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.