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Food SafetyPDF + Editable Spreadsheet

Probe Thermometer Calibration Record

A probe thermometer calibration record using the ice point (0°C) and boiling point (100°C) checks, so your temperature readings stand up at inspection.

Free downloadReady to useUK compliant
Probe Thermometer Calibration Record
PDF + Editable Spreadsheet
7 sections included

Every temperature record you keep is only as good as the probe behind it, so the probe needs checking. The two standard checks are the ice point, where a probe should read 0°C give or take a degree, and the boiling point, where it should read close to 100°C. This free record lets you log both checks, the deviation, and whether the probe passed.

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Why you need this

An uncalibrated probe can make your cooking and chilling records meaningless
EHO officers may ask how and when you last calibrated your thermometers
A drifting probe could pass unsafe food or fail safe food, both of which cost you
Calibration records back up every other temperature log you keep as due diligence
It is a simple, cheap check that proves your monitoring is reliable

What's included

Ice point calibration check (expected 0°C)
Boiling point calibration check (expected 100°C, adjusted for altitude)
Deviation column with a typical ±1°C tolerance
Pass or fail outcome for each probe
Action column for probes that fail (recalibrate, replace)
Probe ID column so each device has its own history
Date and staff initials for each check

How to use this template

1

Run the ice point check

Fill a cup with crushed ice and a little water, stir, insert the probe, and it should read 0°C within about a degree.

2

Run the boiling point check

Place the probe in boiling water and it should read close to 100°C, allowing for altitude where you are.

3

Record the deviation

Write the actual reading and how far it is from the expected value. If it is outside ±1°C the probe fails.

4

Act on a failed probe

Recalibrate or adjust if the probe allows it, otherwise take it out of use and replace it, then record what you did.

Tips for getting the most from this template

Use crushed ice rather than cubes so the water sits closer to a true 0°C
Boiling point drops slightly at altitude, so adjust your expected reading if you are high up
Check the probe at least monthly, and any time it has been dropped
Keep a backup probe so a failed check never stops service
Paddl can remind you when a probe is due a calibration check and keep its full history

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Related Paddl features

Paddl digitises everything in this template - and these features work together to keep your business compliant.

Equipment TrackingMaintenance schedules, service records, and AI health diagnosticsDaily RoutinesScheduled tasks with mobile completion and photo evidenceComplianceTrack all food safety compliance in one dashboardMobile AppComplete tasks, log records, and sign documents on mobile

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