How Much Does Food Safety Software Cost in the UK?
Published UK prices for food safety software in three bands, what each band includes, and the hidden costs (users, setup, hardware, annual terms) that change the real number.
UK food safety software runs from £4.99 a month for an SFBB diary app to about £70 a month per site for an all-in-one platform, with quote-led providers bundling consultancy at roughly £60 to £80 a site on annual contracts. Paddl is £69 per location per month with every feature and a 30-day free trial; HACCP App is £9.99, Blueroll £24.99 and Trail from about £38 on a 12-month term.
Key Facts
In Detail
Band one, under £10 a month, is a single record set on a phone: SFBB+ at £4.99 for the FSA diary, HACCP App at £9.99 for a HACCP checklist, Food-Safety.app at £6.99. Band two, £19 to £25, adds allergens, reports or unlimited users: Hubl at £19 per site, SFBB Pro at £24.95, Blueroll at £24.99 per site. Band three, £38 and up, is a platform: Trail from about £38 per site on 12-month terms, Paddl at £69 per location month to month, FoodDocs from $99 per site. Above that, consultancy-led providers such as Alert65 and Navitas price by quote; Alert65 has been quoted at about £2,250 a year for three sites. What moves the real cost is not the headline. Per-user pricing multiplies with the kitchen team. Setup fees of £200 to £500 appear on quote-led products. Sensor hardware adds £100 to £300 a unit. Annual discounts are annual commitments. Paddl's number is £69 per location with five users and 10GB included, £2.99 per extra user, no setup fee, no hardware, and 15% off if you choose to pay annually. The right band is the one that covers the records you actually have to keep. A diary app at £4.99 is the right buy for a sandwich bar on SFBB; £69 is the right buy when HACCP, allergens, training, COSHH and licences all need doing and one person is doing them.
What each band buys
Under £10 you get one record set kept on a phone and exported when asked. Around £25 you get two or three record sets, usually HACCP plus allergens or an EHO report. Around £70 you get the plans written for you and the whole compliance file, food safety and business, in one login with a staff app. Consultancy-led pricing gets you a person who visits, which is a different product and is priced like one.
Working out your real monthly cost
Count the sites, the people who will log in, and the record sets you must keep. Multiply the per-site price by sites, add the per-user price for everyone past the included number, add any setup fee divided by twelve, and add hardware if you want sensors. Then compare that to what a missed HACCP review or a lost licence renewal costs. For a single restaurant with a team of eight on Paddl the sum is £69 plus £8.97 for three extra users, £77.97 a month.
UK food safety software prices
Prices as published by each vendor in September 2026; quote means no public price.
| Price per month | Term | Users | What it covers | |
|---|---|---|---|---|
| SFBB+ | £4.99 per premises | Monthly | Included | FSA SFBB diary |
| Food-Safety.app | £6.99 | Monthly | Included | Digital records |
| HACCP App | £9.99 | Monthly | Included | HACCP checklist and records |
| Hubl | £19 per site | Monthly | Unlimited | Checklists and records |
| SFBB Pro | £24.95 per premises | Monthly | Included | SFBB records and export |
| Blueroll | £24.99 per site | Monthly | Included | HACCP, allergens, EHO report |
| Trail | From about £38 per site | 12 months | Unlimited | Checklists, multi-site |
| Paddl | £69 per location | Monthly | 5 included, then £2.99 | HACCP, SFBB, allergens, training, COSHH, licences, insurance, audit pack |
| FoodDocs | From $99 per site | Monthly or annual | By plan | HACCP generation, traceability |
| Alert65 | Quote (about £2,250 a year for 3 sites) | Annual | By plan | Software plus consultancy |
Frequently Asked Questions
Is food safety software cheaper on an annual plan?
Usually 10 to 20% cheaper, and usually a 12-month commitment. Paddl takes 15% off for annual billing and stays month to month otherwise.
Do I pay per user?
On some products, yes, and it is the number that surprises people. Paddl includes five users per location and charges £2.99 a month for each extra; Trail and Hubl include unlimited users.
Simplify food safety compliance
Paddl automates temperature logs, HACCP plans, SFBB records, and more - so you always have the answer when an inspector asks.