Group Compliance Review Template
A free monthly compliance review template for multi-site hospitality groups: one row per site with its compliance status, food hygiene rating and date, overdue checks, expiring certificates and open actions, plus an estate summary and an actions log. PDF, ready to print.
Head office needs to answer one question a month: which sites need attention, and why. This free review template puts every site on one row with its compliance status, its last food hygiene rating and the date it was given, the checks it missed, the certificates and licences expiring next month and the actions still open from last time. An estate summary at the top gives the board the number of sites at each status and the movement since last month. It is the league table most groups keep in someone's head, written down so the pattern is visible and the visit list writes itself.
What's in the PDF
Estate Summary
Columns: Measure · This Month · Last Month · Change · Notes.
Site-by-Site Review
One row per site. Status: G complete and nothing overdue; A something slipped and was caught; R a gap an inspector would find. Columns: Site · Status (G/A/R) · Hygiene Rating · Rating Date · Missed Checks This Month · Expiring Next 90 Days · Open Actions · Area Manager.
Expiring Items Register
Columns: Site · Item (certificate, licence, policy, lease) · Expiry Date · Owner · Renewal Started (Y/N) · Notes.
Actions Log
Columns: Site · Action · Raised (Month) · Owner · Due · Status · Closed (Date).
Paddl does this automatically
Instead of filling in paper templates, Paddl generates group compliance reviews automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.
Why you need this
What's included
How to use this template
Fill in the ratings from the FSA register
Use the free group hygiene rating scorecard to see every site's rating and date on one screen, then copy them into the grid.
Set each site's status from its records
Green means checks complete and nothing overdue, amber means something slipped and was caught, red means a gap an inspector would find. Be strict; the review is only useful if the colours mean something.
List what expires in the next 90 days
Training certificates, gas and electrical certificates, premises licences, insurance policies and leases, per site, with the owner.
Carry the actions forward
Every open action from last month is either closed with a date or carried forward with a reason. Actions that carry three months are a management problem.
Decide the visit list
The red sites and the sites with the oldest ratings are the visits. Take the area manager site visit audit with you.
Try the free tool
Tips for getting the most from this template
Download Group Compliance Review Template
Get your free PDF - enter your email and we'll generate your PDF instantly.
Free download. No spam. Unsubscribe anytime.
Rather skip the paperwork entirely?
Paddl does what this PDF does, without the printing: checks fire on their own, records file themselves, and everything stays EHO-ready. Try it free for 30 days, then get your first month at 100% off with the code TOOLSANDTEMPLATES.
Start free with code TOOLSANDTEMPLATESCard required. Nothing to pay for your first two months. Cancel anytime.
Skip the paperwork entirely
Paddl digitises everything in this template - and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.