What Is the Best Food Safety Compliance Software for a UK Restaurant?
Three honest picks by budget for a UK restaurant: an all-in-one at £69, a records app at £25 and a chain checklist tool, with what each leaves out.
For a UK restaurant that wants one system for the whole compliance file, Paddl is £69 per location per month with a 30-day free trial and covers HACCP, SFBB, allergens, temperature and cleaning records, training, COSHH, licences and the EHO audit pack. On a smaller budget, Blueroll (£24.99) covers HACCP and allergens; for checklists across a chain, Trail (from about £38 a site, 12-month term).
Key Facts
In Detail
Best depends on what you are trying to stop going wrong. A restaurant's compliance file has a food safety half (HACCP or SFBB, allergens, temperatures, cleaning, pest control) and a business half (training certificates, COSHH, fire and risk assessments, premises and alcohol licences, insurance). Most apps cover the first half. Paddl covers both, which is the reason it costs more than a records app. Pick one: Paddl at £69 per location per month, every feature, no contract. The HACCP plan and SFBB pack are drafted from your menu, the allergen matrix from your recipes, and the audit pack exports everything for the inspector. Pick two: Blueroll at £24.99 per site if you want HACCP and allergens with an EHO report and are happy to keep training and licences elsewhere. Pick three: Trail from about £38 per site on a 12-month term if you run several restaurants and the priority is opening and closing checklists done the same way everywhere. What none of them do is stand in for a competent person: someone in the business still signs the HACCP plan off and decides what to do when a critical limit is missed.
What a restaurant should ask a vendor
Will it write the HACCP plan from my menu or give me a template? Where do allergens live and can front of house see them? Does the price include staff users, or is it per head? What does the EHO get: a PDF I can hand over, or a login I have to give them? What is the notice period? Is there a fee to set up? Paddl answers those as: written for you, on the staff app, five users per location included then £2.99 each, a PDF audit pack, cancel any month, no setup fee.
When Paddl is the wrong choice
If you want temperature sensors in every fridge, Checkit or a sensor bundle will suit you better; Paddl logs readings by hand on the app. If you have twenty sites and want one chef scheduled across several of them, the rota will not do that. If you run a till other than Square and want takings in the compliance app, there is no connector yet. And if the only thing you need is a diary, £69 is too much.
Restaurant compliance software compared
Prices as published by each vendor in September 2026; quote means no public price.
| Paddl | Blueroll | Trail | FoodDocs | Alert65 | |
|---|---|---|---|---|---|
| Price per month | £69 per location | £24.99 per site | From about £38 per site | From $99 per site | Quote (about £2,250 a year for 3 sites) |
| Term | Monthly | Monthly | 12 months | Monthly or annual | Annual |
| HACCP and SFBB written for you | Yes | HACCP yes | No | HACCP yes | With consultant |
| Allergens with staff lookup | Yes | Yes | No | Partly | Partly |
| Training, COSHH, licences, insurance | Yes | No | No | No | Partly |
| Multi-site view | Yes | Basic | Yes | Yes | Yes |
| EHO audit pack | EHO report | Reports | Reports | Yes | |
| Free trial | 30 days | 14 days | Yes | Yes | No |
Frequently Asked Questions
How much does food safety software cost for one restaurant?
From £4.99 a month for a diary app to £69 a month for an all-in-one such as Paddl. Quote-led providers that bundle consultancy work out at £60 to £80 a month per site on an annual contract.
Do I need software to pass an EHO inspection?
No. Complete paper records pass. Software helps because the records are actually done, because gaps show up before the inspector sees them, and because the pack is one export rather than a drawer.
Simplify food safety compliance
Paddl automates temperature logs, HACCP plans, SFBB records, and more - so you always have the answer when an inspector asks.