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Accident & Incident Report Form

An accident and incident report form for recording workplace injuries and near misses, with prompts for the RIDDOR reportable categories.

Free downloadReady to useUK compliant
Accident & Incident Report Form
PDF + Editable Document
7 sections included

Burns, cuts, slips, and scalds are part of working in a kitchen, and the law expects you to record them and report the serious ones. This free form captures the detail of each accident or near miss: who was hurt, what happened, what action was taken, and whether it falls into a category that must be reported to the HSE under RIDDOR.

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Instead of filling in paper templates, Paddl generates accident & incident report forms automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.

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Why you need this

Recording workplace accidents is required under health and safety law
Certain injuries and dangerous occurrences must be reported to the HSE under RIDDOR
A clear record protects both the worker and the business if a claim follows
Near misses logged today are the accidents you prevent tomorrow
Patterns in the records point to the controls that actually need fixing

What's included

Injured or affected person details
Date, time, and location of the incident
Description of what happened and the injury
First aid or treatment given
Witness details
RIDDOR prompt: is this a reportable injury, occupational disease, or dangerous occurrence?
Action taken to prevent a recurrence and manager sign-off

How to use this template

1

Record as soon as it is safe

Complete the form once the person has been cared for, while the detail is still fresh and witnesses are present.

2

Describe it factually

Write what happened plainly, without blame, including the injury and the first aid given.

3

Check the RIDDOR categories

Decide whether the incident is reportable to the HSE, such as a specified injury, a seven-day absence, or a dangerous occurrence.

4

Act and review

Record the action taken to stop it happening again, get a manager sign-off, and file the form securely.

Tips for getting the most from this template

Report RIDDOR cases within the legal time limit, because late reporting is itself a breach
Log near misses, because they are free warnings about the next real injury
Keep these forms securely, as they contain personal and medical information
Review the records regularly to spot a recurring hazard like the same wet floor
Paddl can capture incidents on a tablet and flag the ones that look RIDDOR reportable

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Related Paddl features

Paddl digitises everything in this template - and these features work together to keep your business compliant.

ComplianceTrack all food safety compliance in one dashboardRisk AssessmentsAI-generated risk assessments with digital signaturesTeam ManagementStaff roles, training records, and induction trackingDocumentsDigital document storage with AI extraction and signatures

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