Food SafetyPDF + Editable Spreadsheet

Allergen Information Review Record

An allergen review record for documenting checks of your allergen information whenever a recipe, ingredient, or supplier changes across the 14 allergens.

Free downloadReady to useUK compliant
Allergen Information Review Record
PDF + Editable Spreadsheet
7 sections included

Allergen information goes out of date the moment a recipe changes or a supplier swaps an ingredient, and an out-of-date allergen matrix can put a customer in hospital. This free record gives you a place to log every review of your allergen information, what triggered it, which of the 14 allergens were affected, and who signed it off.

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Why you need this

You must give accurate allergen information under the Food Information Regulations 2014
A recipe tweak or a swapped supplier ingredient can quietly add one of the 14 allergens
A documented review trail shows you actively keep allergen information current
Reviews are key evidence after an allergen complaint or near miss
It connects directly to keeping your allergen matrix and PPDS labels accurate

What's included

Review log with the trigger for each review (new recipe, supplier change, new dish)
Reference to the 14 named allergens
Column for which dishes were affected
Action taken (matrix updated, labels reprinted, staff briefed)
Supplier specification check column
Reviewer name and sign-off
Next review date prompt

How to use this template

1

Log the trigger

Record what prompted the review, such as a new menu item, a recipe change, or a different supplier.

2

Re-check the ingredients

Work through the recipe and the supplier specifications and confirm which of the 14 allergens are present.

3

Update your information

Amend the allergen matrix, reprint any PPDS labels, and brief the team on the change, then record it here.

4

Sign off and set a review date

The reviewer signs the record and sets the next routine review so the information never drifts out of date.

Tips for getting the most from this template

Treat a supplier ingredient swap as a trigger, even when your recipe has not changed
Check the supplier specification, not just the front of the pack, for may contain warnings
Reprint PPDS labels straight away when an allergen changes, because the old label is now wrong
Keep the review record next to your allergen matrix so the two stay in step
Paddl can flag affected dishes when an ingredient changes and prompt an allergen review

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