Licence Management Software for Pubs
Pub licence management is particularly critical: your premises licence is your right to trade, personal licence requirements affect who can manage the premises, and temporary event notices may be needed for special occasions. Paddl provides pub-focused licence management: premises and personal licence tracking, TEN reminders, and condition monitoring. We understand that pub licensing is fundamental to your ability to operate. Your premises licence conditions, designated premises supervisor status, personal licence training renewals, and any Temporary Event Notices for special occasions are all tracked with appropriate lead times. When your DPS changes, the system ensures the transfer is documented and the new DPS has current personal licence training. If you're planning a beer festival that needs a TEN, the reminder triggers with enough notice to apply to your local authority-because a late application could mean cancelling an event you've already promoted.
Understanding pub compliance
Traditional pubs and gastropubs balance food service with beverage operations, often in historic buildings with unique compliance challenges.
Balancing food and beverage compliance requirements
Historic buildings with limited modification options
Peak trading periods (weekends, events) stretching capacity
Cellar management and temperature control
Stay on Top of Premises Licence Conditions and TEN Applications
Pubs operate under some of the most closely scrutinised premises licences in the hospitality sector. Paddl's licence management software keeps your complete premises licence accessible, tracks every condition attached to it, and ensures your team understands the operating parameters - from terminal hours and noise conditions to door supervision requirements and capacity limits.
Temporary event notices are a regular requirement for pubs hosting live music, extending hours for sporting events, or running bank holiday schedules. Paddl tracks your TEN allowance, manages application deadlines, and stores copies of submitted and approved notices - preventing you from exceeding the annual limit or missing the required notice period that would force cancellation of a planned event.
Personal licence holder records, DPS authorisation letters, and staff licensing training are all managed within Paddl. When a DPS changes or a personal licence holder leaves, the platform guides you through the required notifications to your licensing authority, ensuring continuous compliance.
Why this matters
Licence Management challenges for pubs
With only 70% of UK pubs fully compliant, licence management challenges are widespread. Here's what we hear from operators.
Multiple licences with different renewal dates - a real challenge when your pub adds seasonal dishes or event specials
Licence conditions that must be followed during peak pub trading hours when the kitchen is under maximum pressure
Licences scattered across different systems - especially difficult in pubs where staff juggle kitchen and bar duties
Temporary licences for outdoor seating between your pub's kitchen, bar, and any outdoor service areas
Licence Management Software built for pubs
Paddl's Licence Management features help pubs stay compliant and save time.
Hospitality Licence Tracking for Pubs
Track premises licences, personal licences, late-night refreshment, and music licences with renewal reminders. For pub kitchens - often compact spaces handling high volumes - this is designed to work within the constraints of your actual setup.
Food Business Registration for Pubs
Manage food business registration, track updates required when operations change, and store confirmation documents. Your pub team can handle compliance during the busiest weekend service without adding time to the pass.
Alcohol Licence Compliance for Pubs
Track licence conditions, DPS details, and training requirements for alcohol sales compliance. Whether your pub offers bar snacks, a full à la carte, or Sunday roasts, the system covers your specific food operation.
Pavement Licence & Outdoor Seating for Pubs
Manage temporary and permanent outdoor seating licences with condition tracking and renewal dates. From cellar to kitchen to bar, your pub's compliance stays on track through every trading session.
Why pubs choose Paddl for licence management
Common questions about Licence Management for pubs
What licences does Paddl track for pubs?
Paddl tracks all hospitality licences-premises licences, personal licences, late-night refreshment, music and entertainment, pavement licences, food business registration, and any other permits your operation requires. For pubs balancing food and beverage operations, this simplifies a complex compliance landscape.
How far in advance do I get renewal reminders for pubs?
Set reminder lead times per licence-typically 90 days for complex renewals, less for simple ones. You get alerts in plenty of time to complete renewal applications without last-minute panic. Pub teams find this invaluable during busy weekend and event-driven service periods.
Can I track licence conditions for pubs?
Yes. Record conditions attached to each licence and link to your compliance activities. For alcohol licences, track DPS details, training requirements, and any specific conditions imposed by licensing authorities. In a pub environment where menus often change with seasons and local availability, this keeps you covered.
How do I manage temporary licences for pubs?
Track Temporary Event Notices and temporary pavement licences alongside permanent licences. See all your permissions in one view, whether permanent or temporary. Pub operators report this is especially helpful when preparing for EHO visits.
Ready to simplify licence management for your pub?
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