Licence Management Software for Restaurants
Restaurant licence management goes beyond remembering renewal dates: premises licences, personal licences, late-night licensing, pavement licences, and food business registration all have different requirements, renewal processes, and consequences if they lapse. Paddl tracks your complete licensing portfolio: all licence types, varying renewal requirements, and alerts that give you time to act before deadlines. We understand that restaurant licensing is complex, with different licences from different authorities. Your premises licence renewal, personal licence holder's training update, pavement licence seasonal application, and food business registration are all tracked with lead times appropriate to each-because a premises licence renewal needs months of preparation, while a pavement licence might need weeks. When a licence condition changes or a new requirement emerges, Paddl flags the impact on your operations and what action you need to take, so you're never caught out by a regulatory change you didn't know about.
Understanding restaurant compliance
From fine dining to casual eateries, restaurants face complex compliance requirements including HACCP, allergen management, and EHO inspections.
Managing allergens across diverse menus
High staff turnover requiring constant training
Maintaining 5-star hygiene ratings under pressure
Coordinating compliance across multiple shifts
Track Premises Licences and Late-Night Refreshment Authorisations
Restaurants operating a bar or serving alcohol need their premises licence conditions managed carefully - licensable hours, authorised activities, and DPS details must be accurate and accessible. Paddl's licence management software stores your complete premises licence with condition tracking, ensuring your team operates within the terms that your licensing authority has granted.
Late-night refreshment licensing applies to any restaurant serving hot food or drink after 11pm, a requirement many operators overlook. Paddl tracks this alongside your alcohol licence, music licence (PRS/PPL), and any temporary event notices you submit for special occasions - providing a single view of every licence and authorisation your restaurant holds.
Renewal dates and annual fees are tracked automatically. Paddl alerts you well before your premises licence annual fee is due and reminds you when the DPS personal licence needs renewal, preventing the accidental lapse that could result in enforcement action or inability to trade.
Why this matters
Licence Management challenges for restaurants
With only 72% of UK restaurants fully compliant, licence management challenges are widespread. Here's what we hear from operators.
Multiple licences with different renewal dates - particularly when your restaurant rotates specials and seasonal dishes
Licence conditions that must be followed between courses during peak restaurant service
Licences scattered across different systems - a persistent challenge with the turnover rates typical in restaurant kitchens
Temporary licences for outdoor seating across day, evening, and weekend restaurant shifts
Licence Management Software built for restaurants
Paddl's Licence Management features help restaurants stay compliant and save time.
Hospitality Licence Tracking for Restaurants
Track premises licences, personal licences, late-night refreshment, and music licences with renewal reminders. For restaurant kitchens handling diverse menus and high covers, this adapts to your specific service style - from fine dining plating to casual counter service.
Food Business Registration for Restaurants
Manage food business registration, track updates required when operations change, and store confirmation documents. Your restaurant team can complete checks between courses without breaking the flow of service, even during a packed Saturday evening.
Alcohol Licence Compliance for Restaurants
Track licence conditions, DPS details, and training requirements for alcohol sales compliance. Whether your restaurant runs daily specials, tasting menus, or a fixed carte, the system adjusts to your actual operations.
Pavement Licence & Outdoor Seating for Restaurants
Manage temporary and permanent outdoor seating licences with condition tracking and renewal dates. From the morning prep session through lunch covers, evening service, and close-down, your restaurant stays compliant at every stage.
Why restaurants choose Paddl for licence management
Common questions about Licence Management for restaurants
What licences does Paddl track for restaurants?
Paddl tracks all hospitality licences-premises licences, personal licences, late-night refreshment, music and entertainment, pavement licences, food business registration, and any other permits your operation requires. This is particularly important for restaurants where menu changes and seasonal rotations happen frequently.
How far in advance do I get renewal reminders for restaurants?
Set reminder lead times per licence-typically 90 days for complex renewals, less for simple ones. You get alerts in plenty of time to complete renewal applications without last-minute panic. Restaurant teams find this especially useful during busy Friday and Saturday service periods.
Can I track licence conditions for restaurants?
Yes. Record conditions attached to each licence and link to your compliance activities. For alcohol licences, track DPS details, training requirements, and any specific conditions imposed by licensing authorities. For restaurants, this means your documentation always reflects your current menu and kitchen setup.
How do I manage temporary licences for restaurants?
Track Temporary Event Notices and temporary pavement licences alongside permanent licences. See all your permissions in one view, whether permanent or temporary. Restaurant operators consistently report this as one of the biggest time-savers in their compliance workflow.
Ready to simplify licence management for your restaurant?
Start your free 14-day trial and see why restaurants across the UK choose Paddl for licence management.
Full access to all features · Dedicated onboarding · Cancel anytime