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Contractor Induction Checklist

A comprehensive contractor induction checklist covering food safety, allergens, health & safety, and site-specific requirements. Customisable for different contractor types.

Free downloadReady to useUK compliant
Contractor Induction Checklist
PDF + Editable Spreadsheet
6 sections included

Every food business needs a documented contractor induction process. This free checklist gives you a structured template covering all the key areas: food safety, allergen awareness, personal hygiene, site hazards, and emergency procedures. It includes separate sections for different contractor types so you can tailor the induction to the role.

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Why you need this

Your food safety obligations extend to everyone working on your premises, including contractors
EHO inspectors assess contractor management as part of your confidence in management score
A documented induction demonstrates due diligence under the Food Safety Act 1990
Without records, you cannot prove you vetted contractors properly if an incident occurs

What's included

Core induction checklist covering food safety, hygiene, allergens, and emergency procedures
Separate sections for kitchen contractors, agency staff, delivery drivers, and maintenance teams
Compliance document checklist (insurance, qualifications, DBS, right to work)
Visitor sign-in log template
Contractor acknowledgement and sign-off section
Quick reference card for emergency call-out contractors

How to use this template

1

Choose the relevant contractor section

Select the induction checklist section that matches the contractor type: kitchen maintenance, agency kitchen staff, delivery/supplier, or general maintenance. Each section includes the topics relevant to that contractor role.

2

Complete the induction with the contractor

Walk through each item on the checklist with the contractor before they start work. Cover the food safety points, show them the site layout, explain emergency procedures, and answer any questions. For digital completion, share the checklist link so contractors can work through it on their device.

3

Collect compliance documents

Use the compliance document checklist to collect and verify insurance certificates, qualifications, and any other required documentation. Note the expiry dates for tracking.

4

Get the contractor sign-off

Have the contractor sign the acknowledgement section confirming they have understood the induction content. Keep the completed checklist as part of your food safety management system records.

Tips for getting the most from this template

Laminate the quick reference card and keep it at your main entrance for emergency call-out contractors.
Review and update your checklist content whenever your food safety procedures change or at least annually.
Use the visitor sign-in log alongside the induction checklist to maintain a complete contractor audit trail.

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Related Paddl features

Paddl digitises everything in this template - and these features work together to keep your business compliant.

Team ManagementStaff roles, training records, and induction trackingDocumentsDigital document storage with AI extraction and signatures

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