Insurance Schedule and Renewal Tracker
A free insurance renewal tracker for pubs, restaurants, cafes and hotels: one line per policy with insurer, broker, cover limit, excess, renewal date and lead time, a policy conditions checklist, and a claims log. PDF, ready to print.
Insurance is the compliance document nobody reads until the night it matters, and by then the questions are simple and urgent: which policy, what excess, who is the broker, and did we meet the conditions. This free tracker puts every policy a hospitality venue holds on one page with the insurer, the broker, the cover limit, the excess and the renewal date, pre-filled with the covers a venue typically carries. A second sheet lists the policy conditions insurers enforce, so the certificates they will ask for are checked before a claim rather than after. A third logs claims and incidents so the renewal declaration is accurate.
What's in the PDF
Insurance Schedule
Pre-filled with the covers a hospitality venue typically holds. Strike what you do not hold and note why. Columns: Cover · Compulsory / Contractual / Optional · Insurer · Broker · Policy Number · Cover Limit · Excess · Renewal Date · Lead Time.
Policy Conditions Checklist
The warranties and conditions in the policy wording, and how each is evidenced. Columns: Condition · Policy It Belongs To · Frequency Required · Evidence (certificate / log) · Last Evidenced · Next Due · Owner.
Claims and Incidents Log
Columns: Date · What Happened · Policy · Claimed? · Claim Reference · Amount Paid · Outcome / Lessons.
Paddl does this automatically
Instead of filling in paper templates, Paddl generates insurance schedule and renewal trackers automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.
Why you need this
What's included
How to use this template
Transfer the schedule from your policy documents
For each policy, write the insurer, broker, policy number, cover limit, excess and renewal date. Strike the covers you do not hold and note why.
Read the policy conditions and list them
Every policy has warranties: gas certificate, extraction cleaning frequency, alarm set at night, cash limits. Write each one on the conditions sheet with how it is evidenced.
Diarise renewals with a 45-day lead time
Brokers need time to remarket a risk. Six weeks before renewal, review the sums insured against this year's costs and declare any changes.
Log every incident, claimed or not
Insurers ask about incidents as well as claims. A log of what happened and what you did keeps the declaration accurate.
Tips for getting the most from this template
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