Licence Renewal Tracker
A free licence renewal tracker for UK hospitality: every licence, permit, certificate and registration a venue holds, pre-filled with the issuing body and renewal cycle, with space for reference, expiry, lead time and owner, plus a staff certificates sheet. PDF, ready to print.
A pub holds more than a dozen licences, permits and certificates from six or seven bodies, each renewing on its own cycle, and the manager who knows the dates eventually leaves. The premises licence annual fee suspends the licence if missed; the gas certificate closes the kitchen; the TV and music licences bring an enforcement visit; a lapsed SIA badge on the door is a licence breach. This free tracker lists every document a hospitality venue typically holds, with the issuing body and the normal renewal cycle already filled in, so the job is writing in your references and dates rather than remembering what exists. A second sheet does the same for the certificates that belong to people rather than the building.
What's in the PDF
Premises Licences, Permits and Certificates
Pre-filled with the documents a hospitality venue typically holds. Strike what you do not hold; add what is missing. Columns: Document · Issuing Body · Renewal Cycle · Reference · Expiry / Fee Date · Lead Time · Owner · Kept Where.
Staff Licences and Certificates
One line per person per certificate. A lapsed certificate on a person is a gap on the premises. Columns: Staff Name · Certificate · Issuing Body · Reference · Date Issued · Expiry · Renewal Action · Checked By.
Monthly Review (60-Day Horizon)
Columns: Review Date · Expiring in Next 60 Days · Action Started? · Owner · Notes · Reviewed By.
Paddl does this automatically
Instead of filling in paper templates, Paddl generates licence renewal trackers automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.
Why you need this
What's included
How to use this template
Cross out what you do not hold and add what is missing
Not every venue has gaming machines or a pavement licence. Strike those lines and add anything specific to you, such as a lift or a pressure system.
Find the reference and date for every line
The premises licence, TheMusicLicence certificate, the TV licence, the gas certificate: pull each from the file or the issuing body and write the reference, the date and the expiry.
Set a lead time and an owner
A renewal that needs an engineer visit or a course needs six to eight weeks; a fee needs one. Name the person who owns each.
Review monthly with a 60-day horizon
Once a month, list everything expiring in the next 60 days on the review sheet and start it. Sign the review so the routine is evidenced.
Tips for getting the most from this template
Download Licence Renewal Tracker
Get your free PDF - enter your email and we'll generate your PDF instantly.
Free download. No spam. Unsubscribe anytime.
Rather skip the paperwork entirely?
Paddl does what this PDF does, without the printing: checks fire on their own, records file themselves, and everything stays EHO-ready. Try it free for 30 days, then get your first month at 100% off with the code TOOLSANDTEMPLATES.
Start free with code TOOLSANDTEMPLATESCard required. Nothing to pay for your first two months. Cancel anytime.
Skip the paperwork entirely
Paddl digitises everything in this template - and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.