Multi-Site Rollout Plan
A free rollout plan for hospitality groups moving to one compliance system: the two-week timeline, the template library checklist, the site cut-over schedule in waves, the manager scoping grid and the weekly review agenda. PDF, ready to fill in for any number of sites.
The Multi-Site Rollout Plan is a free PDF for UK food businesses with 5 record sheets: two-week rollout timeline with the owner named for every step, template library checklist: routines, haccp plan, sfbb pack, risk assessments, documents, training requirements by role, site cut-over schedule: every site, its wave, its cut-over day, its manager and its documents to upload. Download it, print it or fill it in, and keep it with your food safety records; Paddl keeps the same records on a phone with timestamps and reminders.
Groups do not fail at compliance software because the software is wrong; they fail because the rollout was an email. This free plan is the order that works for three sites or thirty: name the owner and the pilot site, build the template library once, scope managers to their sites, switch each site off paper on a named day in waves, and hold the weekly review for a quarter. Fill it in for your estate and the rollout has a shape before the first login is sent.
What's in the PDF
Rollout Timeline
Columns: Step · Owner · Start · Done By · Status · Notes.
Template Library Checklist
Columns: Template · Source (paper, previous system) · Built (Y/N) · Assigned To (all sites / list) · Site Exceptions.
Site Cut-over Schedule
Columns: Site · Wave · Cut-over Day · Site Manager · Tablets Ready (Y/N) · Documents to Upload (licence, insurance, lease, certificates) · Live (Y/N).
Manager Scoping Grid
Tick the sites each manager should see. Owners see everything. Columns: Manager · Role · Site 1 · Site 2 · Site 3 · Site 4 · Site 5 · Site 6 · Site 7 · Site 8.
Weekly Review Agenda and Tracker
Columns: Week · Sites Overdue · Expiring This Month · Lowest Three Sites · Actions Agreed · Owner.
Paddl does this automatically
Instead of filling in paper templates, Paddl generates multi-site rollout plans automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.
Why you need this
What's included
How to use this template
Name the owner and the pilot site
One person owns the rollout end to end. The pilot is a site with a willing manager and an average kitchen.
Tick off the library
Gather the paper, rebuild it as templates once, in the words the kitchens use. Note site exceptions separately.
Schedule the waves
Three to five sites a week after the pilot. Write the cut-over day for each site and the documents to upload that day.
Fill in the scoping grid
Every manager against every site they run. Owners see everything by default.
Put the weekly review in the diary for a quarter
Same day, same agenda, no exceptions while everything is green.
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Roll the templates out to every site at once
- Templates assigned to many sites in one step
- Site exceptions without a separate copy
- A daily compliance score per site with an all-locations view
- Managers scoped to the sites they run
The template tracker on this plan is what Paddl does natively: build a routine once, assign it to all sites or a list, set the exceptions, and see which sites have completed it from head office.
Start free with code TOOLSANDTEMPLATESCard required. Nothing to pay for your first two months. Cancel anytime.
Skip the paperwork entirely
Paddl digitises everything in this template - and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.