Pest Control Record
A pest control record for logging sightings, bait station checks, and contractor visits, so you can show you actively manage pests on site.
The Pest Control Record is a free PDF + Editable Spreadsheet for UK food businesses with 2 record sheets: sighting and evidence log (type, location, date, action), routine bait station and monitor check log, contractor visit record (date, findings, recommendations). Download it, print it or fill it in, and keep it with your food safety records; Paddl keeps the same records on a phone with timestamps and reminders.
Evidence of pests is one of the fastest ways to fail an inspection and lose a hygiene rating, so the goal is to spot and act on the early signs. This free record gives you a place to log any sighting or evidence (droppings, gnawing, insects), the action you took, your routine bait station checks, and the dates and findings of your pest contractor visits.
What's in the PDF
Pest Sighting & Action Log
Record any evidence of pests and the action taken. Log routine checks even when there is nothing to report. Columns: Date · Type of Evidence · Location · Action Taken · Follow-Up Needed? · Initials.
Pest Contractor Visit Record
Columns: Visit Date · Contractor · Findings · Recommendations · Action Taken · Report Ref.
Paddl does this automatically
Instead of filling in paper templates, Paddl generates pest control records automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.
Why you need this
What's included
How to use this template
Log any sighting straight away
Record the type of evidence, where you saw it, and the date, the moment anyone notices droppings, gnawing, or insects.
Take and record action
Clean the area, remove the food source, and proof the gap if you can, then write down what you did.
Check bait stations on a routine
Walk the bait stations and monitors on a set frequency and log each check, even when there is nothing to report.
File contractor reports
Record each contractor visit and its findings, and act on any recommendations they make.
Tips for getting the most from this template
Download Pest Control Record
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Pest sightings logged as they happen
- Sightings recorded on the app with a photo and location
- Contractor visits and reports stored against the site
- Follow-up actions assigned with a due date
- Pest control history exported for an inspection
Date, evidence, location, action taken, follow-up: staff log a sighting on the app in seconds, the manager is alerted, the contractor's visit reports live against the site, and the whole record is there for an EHO.
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Skip the paperwork entirely
Paddl digitises everything in this template - and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.