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OperationsPDF + Editable Spreadsheet

Pest Control Record

A pest control record for logging sightings, bait station checks, and contractor visits, so you can show you actively manage pests on site.

Free downloadReady to useUK compliant
Pest Control Record
PDF + Editable Spreadsheet
7 sections included

Evidence of pests is one of the fastest ways to fail an inspection and lose a hygiene rating, so the goal is to spot and act on the early signs. This free record gives you a place to log any sighting or evidence (droppings, gnawing, insects), the action you took, your routine bait station checks, and the dates and findings of your pest contractor visits.

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Instead of filling in paper templates, Paddl generates pest control records automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.

AI-generatedMobile appEHO-readyAuto reminders
14 days free + 1st month freeStart free with code TOOLSANDTEMPLATES14 days free, then your first month is 100% off. Card required.

Why you need this

A pest infestation can lead to closure and a low hygiene rating
Keeping a record shows you actively monitor and control pests rather than reacting late
EHO officers look for evidence of pests and for proof that you manage the risk
It links your own checks to your contractor visit reports in one place
Early sightings logged and acted on stop a small problem becoming an infestation

What's included

Sighting and evidence log (type, location, date, action)
Routine bait station and monitor check log
Contractor visit record (date, findings, recommendations)
Proofing and follow-up action column
Area covered column so nothing is missed
Staff initials for each entry
Space to file the contractor report reference

How to use this template

1

Log any sighting straight away

Record the type of evidence, where you saw it, and the date, the moment anyone notices droppings, gnawing, or insects.

2

Take and record action

Clean the area, remove the food source, and proof the gap if you can, then write down what you did.

3

Check bait stations on a routine

Walk the bait stations and monitors on a set frequency and log each check, even when there is nothing to report.

4

File contractor reports

Record each contractor visit and its findings, and act on any recommendations they make.

Tips for getting the most from this template

Deny pests food and shelter first, because bait is no substitute for proofing and cleaning
Log a nil-findings check too, because an empty log looks like you simply stopped looking
Act on contractor recommendations quickly and record that you did
Keep bins closed and away from the building, and clear spillages fast
Paddl can schedule routine pest checks and store contractor reports against the site

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Related Paddl features

Paddl digitises everything in this template - and these features work together to keep your business compliant.

Daily RoutinesScheduled tasks with mobile completion and photo evidenceComplianceTrack all food safety compliance in one dashboardSuppliers & DeliveriesApproved supplier lists with delivery logging and traceability

Skip the paperwork entirely

Paddl digitises everything in this template - and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.

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