Supplier Approval Form
A supplier approval form template for vetting and documenting food suppliers, including food safety certifications, allergen policies, and delivery standards.
Food businesses are responsible for the safety of ingredients they receive. This free supplier approval form helps you vet new suppliers, document their food safety credentials, and maintain approved supplier lists as part of your due diligence.
Paddl does this automatically
Instead of filling in paper templates, Paddl generates supplier approval forms automatically with AI - complete with digital signatures, mobile access, automatic reminders, and audit-ready records for EHO inspections.
Why you need this
What's included
How to use this template
Send to new suppliers
Issue the questionnaire section to any potential new supplier before placing your first order.
Review their responses
Evaluate their food safety credentials, certifications, and allergen management procedures.
Document approval
Record your approval decision, any conditions, and the date. Keep on file with their supporting documents.
Review annually
Reassess each supplier annually. Check certifications are still valid and delivery standards are maintained.
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Skip the paperwork entirely
Paddl digitises everything in this template - and more. AI-generated plans, mobile completion, automatic alerts, and audit-ready records. No printing, no filing, no gaps.