RotaCloudvsPaddl
RotaCloud is a UK-built rota planning and time tracking tool designed for simplicity. Popular with SMBs across hospitality, retail, and healthcare for affordable scheduling.
44 features compared · 33 Paddl only · prices verified 11 September 2026
Paddl is food safety, compliance and operations software for UK hospitality: digital SFBB, HACCP plans, allergens and Natasha's Law labels, temperature, cleaning and training records, and an EHO-ready audit pack. £69 per location per month with every feature included, a 30-day free trial and no contract. RotaCloud: From £10 a month for up to five employees, scaling by headcount; Capterra lists £5 per user; no contract.
Used Daily & Trusted By:
Used Daily & Trusted By: Edgie Eats, Frothed, Good Chemistry Brewing, Paper Tiger Food Services, Restore, Royal Marine Hotel, The Staff of Life, The Tower Inn, World Famous Dive Bars.
RotaCloud pricing
RotaCloud publishes its prices. Checked 11 September 2026 against rotacloud.com.
Pay as you go, no long-term contract, 30-day free trial. Capterra lists £5 per user per month. Enterprise from 500 employees.
Every feature. 5 owner and manager users per location, £2.99 a month for each extra; staff do not take a seat. 30-day free trial, card required, no contract.
- One site, 12 staff: £89.93 a month
- One site, 40 staff: £173.65 a month
- Five sites, 100 staff: £569.25 a month
RotaCloud reviews: what customers say
4.9 out of 5 from 286 reviews on Capterra, read 11 September 2026.
What reviewers praise
- greatly simplified staff rostering and saves a lot of time
- customer service described as one of the best
What reviewers complain about
- wanting more HR functions and more reporting
- pricing levels described as tight
RotaCloud vs Paddl: what matters most
Last reviewed: 11 September 2026
A UK rota tool versus a UK compliance platform
RotaCloud is a well-liked UK rota and time tool with a 30-day trial and no contract. Paddl includes a rota with the same essentials (build, publish, swaps, holiday, hours from check-ins) inside a compliance and operations platform.
Price by headcount versus by site
RotaCloud scales with employees; a 30-person team lands well above the £10 headline. Paddl is £69 a location with five users and £2.99 per extra, so 30 staff is about £144 with every feature.
What the rota knows
Paddl's rota warns about lapsed certificates and approved leave and builds against takings. RotaCloud has stronger stand-alone reporting and labour forecasting on Pro.
Where RotaCloud and Paddl differ
From the 44-row grid below, checked against RotaCloud's published feature list on 11 September 2026.
Food Safety & Compliance
Paddl has, RotaCloud does not: Digital SFBB Packs, HACCP Plans, AI HACCP Generation, Allergen Management, Risk Assessments, EHO Report Generation, One-Click Audit Packs, Fire Safety - Drills, Certificates & Expiry Alerts, COSHH Management.
Operations & Equipment
Paddl has, RotaCloud does not: Equipment Tracking, AI Equipment Anomaly Detection, Temperature Monitoring, Maintenance Swimlanes, Supplier Management, Delivery Checks.
Team & Training
Paddl has, RotaCloud does not: Training Tracking, Staff Inductions, Shift Handovers / EOD Reports.
RotaCloud covers in part: Team Chat & Direct Messages.
Documents & Knowledge
Paddl has, RotaCloud does not: Document Management, Knowledge Hub, Digital Signatures, Licence Management, Insurance Gap Detection, Lease & Property Management.
Reporting & Incidents
Paddl has, RotaCloud does not: Complaint Monitoring, Incident & Accident Reporting, EHO Visit Dashboard, AI Legal Guidance & Evidence Packs.
Platform & AI
Paddl has, RotaCloud does not: Offline Mode, AI Assistant, AI That Carries Out Tasks, AI Document Extraction, Compliance Dashboard.
RotaCloud covers in part: Mobile Manager View.
Where RotaCloud is stronger
- Affordable UK-built rota and scheduling tool
- Clean interface designed for simplicity
- Good holiday and absence management
- Competitive pricing from £2.50/user/month
Side-by-side feature comparison
Food Safety & Compliance
| Feature | Paddl | RotaCloud |
|---|---|---|
| Digital SFBB PacksPaddl only | ||
| HACCP PlansPaddl only | ||
| AI HACCP GenerationPaddl only | ||
| Allergen ManagementPaddl only | ||
| Risk AssessmentsPaddl only | ||
| EHO Report GenerationPaddl only | ||
| One-Click Audit PacksPaddl only | ||
| Fire Safety - Drills, Certificates & Expiry AlertsPaddl only | ||
| COSHH ManagementPaddl only |
Operations & Equipment
| Feature | Paddl | RotaCloud |
|---|---|---|
| Equipment TrackingPaddl only | ||
| AI Equipment Anomaly DetectionPaddl only | ||
| Temperature MonitoringPaddl only | ||
| Maintenance SwimlanesPaddl only | ||
| Supplier ManagementPaddl only | ||
| Delivery ChecksPaddl only |
Team & Training
| Feature | Paddl | RotaCloud |
|---|---|---|
| Team Management | ||
| Rota Building & Publishing | ||
| Shift Swaps & Open Shifts | ||
| Holiday & Leave | ||
| Timesheets & Payroll Export | ||
| Training TrackingPaddl only | ||
| Staff InductionsPaddl only | ||
| GPS Check-in | ||
| Shift Handovers / EOD ReportsPaddl only | ||
| Staff Notifications | ||
| Team Chat & Direct Messages |
Documents & Knowledge
| Feature | Paddl | RotaCloud |
|---|---|---|
| Document ManagementPaddl only | ||
| Knowledge HubPaddl only | ||
| Digital SignaturesPaddl only | ||
| Licence ManagementPaddl only | ||
| Insurance Gap DetectionPaddl only | ||
| Lease & Property ManagementPaddl only |
Reporting & Incidents
| Feature | Paddl | RotaCloud |
|---|---|---|
| Complaint MonitoringPaddl only | ||
| Incident & Accident ReportingPaddl only | ||
| EHO Visit DashboardPaddl only | ||
| AI Legal Guidance & Evidence PacksPaddl only |
Platform & AI
| Feature | Paddl | RotaCloud |
|---|---|---|
| Mobile App | ||
| Mobile Manager View | ||
| Offline ModePaddl only | ||
| AI AssistantPaddl only | ||
| AI That Carries Out TasksPaddl only | ||
| AI Document ExtractionPaddl only | ||
| Compliance DashboardPaddl only | ||
| Multi-Location |
What RotaCloud does not do, shown in Paddl
Screenshots of the Paddl features the grid marks as missing or partial in RotaCloud.
Shift handovers and end-of-day reports
Paddl AdvantageStaff submit an end-of-day report with urgent actions, stock shortages and equipment problems. The incoming shift acknowledges the handover before starting.
EHO visit view
Paddl AdvantageOne screen with everything an inspector asks for: SFBB pack, delivery records, temperature logs and training certificates.
Equipment records with AI health checks
Paddl AdvantageEvery fridge, oven and extractor with its service history and temperature logs. The AI flags a unit whose readings are drifting before it fails.
Allergen lookup during service
Paddl AdvantageStaff search the menu by allergen from a phone in the middle of service, no folder to find.
Report a fault from the app
Paddl AdvantageStaff log a breakdown or a safety concern with a photo and a priority, and the manager sees it the moment it is raised.
AI HACCP plan generation
Paddl AdvantageThe AI reads your business, routines, equipment and menu, then drafts a complete HACCP plan with process steps and critical control points for you to review.
Ask Paddy: AI that does the admin
Paddl AdvantageAsk Paddy books the contractor visit, builds the routine, drafts the risk assessment and gathers the inspection pack. You confirm every action, and it never fills in or signs a compliance record.
Manager view in the mobile app
Paddl AdvantageManagers switch to an admin view on their phone: team progress, compliance status, recent activity and SFBB state across every site.
AI insurance gap detection
Paddl AdvantageUpload the policy documents and the AI reads the cover, lists the gaps and says what to ask the broker.
Who should choose RotaCloud, and who should choose Paddl
Choose RotaCloud if
- You have no food safety obligations at all, so the compliance half is wasted on you
- You are a small team where per-user pricing still works out cheaper
- You want a scheduling-only interface with nothing else in it
Choose Paddl if
- You want the rota and the compliance records in one place
- £69 per location with five users included and £2.99 for each extra beats a per-head rota licence
- UK food safety (SFBB, HACCP, allergens) is required
- You want warnings before rostering somebody whose certificate has lapsed
- Equipment tracking, training records, and shift handovers matter
Switching from RotaCloud to Paddl
- Per-location pricing with the compliance records included
- The rota warns about lapsed certificates and leave before you publish
- Hours from GPS check-ins, holiday accrual, payroll export
- HACCP, SFBB, allergens, COSHH and the EHO pack in the same login
An afternoon.
How the switch works
- Export the staff list and current rota
- Import staff into Paddl and set roles
- Publish next week's rota
- Point payroll at the hours export
- Turn on routines and upload the menu
What you keep
- Rota, swaps, holiday, clocking in
What you give up
- RotaCloud's labour forecasting on Pro
- Logbooks and document storage in the rota tool
Alternatives to RotaCloud for UK hospitality
| Product | Category | Pricing |
|---|---|---|
| Paddl | Food safety, compliance and operations | £69 per location per month, every feature included, 30-day free trial. No tiers and no volume discount. |
| Deputy | Rota and scheduling | £3.25 to £6.50 per user per month, £20 minimum; a 40-person team on Core is £170 a month for the rota alone |
| Planday (Xero) | Rota and scheduling | Per user per month from around £2.99, five-user minimum; Pro on quote |
| 7shifts | Rota and scheduling | Free plan for one location; paid from US$39.99 a location a month |
RotaCloud comparison questions
How much does RotaCloud cost?
RotaCloud starts at £10 a month (Standard) or £15 (Pro) for up to five employees and scales with headcount; Capterra lists £5 per user per month. Time and Attendance is £4.50 a month extra. There is no contract and a 30-day trial. Paddl is £69 a location a month with five users included and £2.99 per extra.
What do RotaCloud reviews say?
RotaCloud has 4.9 from 286 reviews on Capterra UK. Reviewers praise how much time it saves and the support; the requests are for more HR functions and reporting, and some find the pricing tiers tight.
Is RotaCloud good for hospitality?
Yes for rotas and clocking in. It has no food safety features, so the diary, HACCP and allergen records live elsewhere.
What is the best alternative to RotaCloud?
Paddl if you want the rota and the compliance records in one product; Deputy or Planday if you want another scheduling-only tool.
Can I move from RotaCloud to Paddl?
Yes. Export staff and shifts, import staff, publish next week's rota. RotaCloud is pay as you go, so you can stop at the next billing date.
Try Paddl alongside RotaCloud for 30 days
£69 per location per month, every feature included, 30-day free trial. No tiers and no volume discount. Card required to start, nothing charged until the trial ends.
Every feature during the trial · Setup from your own paperwork · Cancel any time