KafoodlevsPaddl
Kafoodle is UK menu management software: recipes, allergens, nutrition and costing in one kitchen system, so a change to an ingredient updates the linked recipes, labels and menus. It also does stock and ordering, Natasha's Law labels and QR code digital menus, and pulls product data from Erudus and the big wholesalers. It sells to restaurants, contract caterers, schools, hospitals and care homes.
46 features compared · 37 Paddl only · prices verified 7 November 2026
Paddl is food safety, compliance and operations software for UK hospitality: digital SFBB, HACCP plans, allergens ready for Natasha's Law, temperature, cleaning and training records, and an EHO-ready audit pack. £69 per location per month with every feature included, a 30-day free trial and no contract. Kafoodle: Not published; free trial, then quote.
Used Daily & Trusted By:
Used Daily & Trusted By: 23 Coffee, Burger Shop, Dr Foster's, Edgie Eats, Frothed, Good Chemistry Brewing, Leaven Pizza, Maneki Ramen, Paper Tiger Food Services, Restore, Royal Marine Hotel, The Bookshop, The Staff of Life, The Tower Inn, World Famous Dive Bars.
Kafoodle pricing
Kafoodle does not publish its prices. What is known, checked 7 November 2026, comes from kafoodle.com.
No pricing page on kafoodle.com (checked November 2026). Third-party listings quote per-feature monthly prices; ask Kafoodle for a quote.
Every feature. 5 users per location, £2.99 a month for each extra user. 30-day free trial, card required, no contract.
- One site, 12 staff: £89.93 a month
- One site, 40 staff: £173.65 a month
- Five sites, 100 staff: £569.25 a month
Kafoodle vs Paddl: what matters most
Last reviewed: 7 November 2026
What you are actually choosing between
Kafoodle is a kitchen data system: recipes, allergens, nutrition, cost, stock and ordering. Paddl is the compliance system: the HACCP plan, SFBB, checks, training, COSHH and the EHO audit pack, with allergens inside it. They overlap on allergens and labels; elsewhere they do different jobs.
Supplier data
Kafoodle pulls product, allergen and nutrition data from Erudus and the large wholesalers. Paddl connects to Erudus: it syncs daily, matches products by GTIN or supplier code with a person confirming each match, and turns each spec change into a review card a person approves before it reaches any dish or venue. For other suppliers you upload the spec sheet and Paddl reads the allergens it declares, with the same review.
Allergen changes across a group
In an organisation, head office keeps master dishes, prep items, the products in them and menus, and each business holds a linked copy. An allergen head office adds shows at every linked venue at once, on the allergen chart, menus, public allergen page, QR codes and website embed. An allergen it removes keeps showing at each venue until an owner or whole-business manager there confirms it, each business acknowledges the update, and head office sees in the master's history who has applied it, and can export the group allergen procedure for a Primary Authority or EHO.
What Paddl does not do
Paddl does not do nutrition analysis, recipe costing, stock counts or purchasing, and it does not sell label printers.
Where Kafoodle and Paddl differ
From the 46-row grid below, checked against Kafoodle's published feature list on 7 November 2026.
Food Safety & Compliance
Paddl has, Kafoodle does not: Digital SFBB Packs, AI HACCP Generation, Risk Assessments, EHO Report Generation, One-Click Audit Packs, Fire Safety - Drills, Certificates & Expiry Alerts, COSHH Management.
Kafoodle covers in part: HACCP Plans.
Operations & Equipment
Paddl has, Kafoodle does not: Equipment Tracking, AI Equipment Anomaly Detection, Temperature Monitoring, Maintenance Swimlanes.
Kafoodle covers in part: Delivery Checks.
Team & Training
Paddl has, Kafoodle does not: Team Management, Rota Building & Publishing, Shift Swaps & Open Shifts, Holiday & Leave, Timesheets & Payroll Export, Training Tracking, Staff Inductions, GPS Check-in, Shift Handovers / EOD Reports, Staff Notifications, Team Chat & Direct Messages.
Documents & Knowledge
Paddl has, Kafoodle does not: Knowledge Hub, Digital Signatures, Licence Management, Insurance Gap Detection, Lease & Property Management.
Kafoodle covers in part: Document Management.
Reporting & Incidents
Paddl has, Kafoodle does not: Complaint Monitoring, Incident & Accident Reporting, EHO Visit Dashboard, AI Legal Guidance & Evidence Packs.
Platform & AI
Paddl has, Kafoodle does not: Mobile Manager View, Offline Mode, AI Assistant, AI Agent That Carries Out Tasks Once You Confirm, AI Document Extraction, Compliance Dashboard.
Kafoodle covers in part: Mobile App.
Groups & Head Office
Kafoodle covers in part: Group Allergen Changes Reach Every Venue, Removals Confirmed per Venue.
Not stated on Kafoodle's site, so ask them: Multi-Location, Head Office Library Sent to Separate Businesses as Versioned Updates.
Where Kafoodle is stronger
- Supplier product data from Erudus, Bidfood, Brakes, Sysco and others flows in; Paddl connects to Erudus only
- Nutrition, calorie and carbon labels alongside allergens
- Stock valuation and ordering from all suppliers in one place
- Recipe costing
- SATO label printer integration
- QR code digital menus filtered by allergen
Side-by-side feature comparison
Food Safety & Compliance
| Feature | Paddl | Kafoodle |
|---|---|---|
| Digital SFBB PacksPaddl only | ||
| HACCP Plans | ||
| AI HACCP GenerationPaddl only | ||
| Allergen Management | ||
| Risk AssessmentsPaddl only | ||
| EHO Report GenerationPaddl only | ||
| One-Click Audit PacksPaddl only | ||
| Fire Safety - Drills, Certificates & Expiry AlertsPaddl only | ||
| COSHH ManagementPaddl only |
Operations & Equipment
| Feature | Paddl | Kafoodle |
|---|---|---|
| Equipment TrackingPaddl only | ||
| AI Equipment Anomaly DetectionPaddl only | ||
| Temperature MonitoringPaddl only | ||
| Maintenance SwimlanesPaddl only | ||
| Supplier Management | ||
| Delivery Checks |
Team & Training
| Feature | Paddl | Kafoodle |
|---|---|---|
| Team ManagementPaddl only | ||
| Rota Building & PublishingPaddl only | ||
| Shift Swaps & Open ShiftsPaddl only | ||
| Holiday & LeavePaddl only | ||
| Timesheets & Payroll ExportPaddl only | ||
| Training TrackingPaddl only | ||
| Staff InductionsPaddl only | ||
| GPS Check-inPaddl only | ||
| Shift Handovers / EOD ReportsPaddl only | ||
| Staff NotificationsPaddl only | ||
| Team Chat & Direct MessagesPaddl only |
Documents & Knowledge
| Feature | Paddl | Kafoodle |
|---|---|---|
| Document Management | ||
| Knowledge HubPaddl only | ||
| Digital SignaturesPaddl only | ||
| Licence ManagementPaddl only | ||
| Insurance Gap DetectionPaddl only | ||
| Lease & Property ManagementPaddl only |
Reporting & Incidents
| Feature | Paddl | Kafoodle |
|---|---|---|
| Complaint MonitoringPaddl only | ||
| Incident & Accident ReportingPaddl only | ||
| EHO Visit DashboardPaddl only | ||
| AI Legal Guidance & Evidence PacksPaddl only |
Platform & AI
| Feature | Paddl | Kafoodle |
|---|---|---|
| Mobile App | ||
| Mobile Manager ViewPaddl only | ||
| Offline ModePaddl only | ||
| AI AssistantPaddl only | ||
| AI Agent That Carries Out Tasks Once You ConfirmPaddl only | ||
| AI Document ExtractionPaddl only | ||
| Compliance DashboardPaddl only |
Groups & Head Office
| Feature | Paddl | Kafoodle |
|---|---|---|
| Multi-Location | ? | |
| Head Office Library Sent to Separate Businesses as Versioned Updates | ? | |
| Group Allergen Changes Reach Every Venue, Removals Confirmed per Venue |
What Kafoodle does not do, shown in Paddl
Screenshots of the Paddl features the grid marks as missing or partial in Kafoodle.
Shift handovers and end-of-day reports
Paddl AdvantageStaff submit an end-of-day report with urgent actions, stock shortages and equipment problems. The incoming shift acknowledges the handover before starting.
Push notifications to staff on shift
Paddl AdvantageTemperature alerts, handover submissions and maintenance updates go to the people checked in that day, not the whole team.
EHO visit view
Paddl AdvantageOne screen with everything an inspector asks for, grouped by what they score: hygiene, structure and confidence in management, from the SFBB pack to delivery checks, temperature logs and training.
Equipment records with AI health checks
Paddl AdvantageEvery fridge, oven and extractor with its service history and temperature logs. The AI flags a unit whose readings are drifting before it fails.
Report a fault from the app
Paddl AdvantageStaff log a breakdown or a safety concern with a photo and a priority, and the manager sees it the moment it is raised.
AI HACCP plan generation
Paddl AdvantageThe AI reads your business, routines, equipment and menu, then drafts a complete HACCP plan with process steps and critical control points for you to review.
Ask Paddy: AI that does the admin
Paddl AdvantageAsk Paddy books the contractor visit, builds the routine, drafts the risk assessment and gathers the inspection pack. You confirm every action, and it never fills in or signs a compliance record.
Manager view in the mobile app
Paddl AdvantageManagers switch to an admin view on their phone: team progress, compliance status, recent activity and SFBB state across every site.
AI insurance gap detection
Paddl AdvantageUpload the policy documents and the AI reads the cover, lists the gaps and says what to ask the broker.
Who should choose Kafoodle, and who should choose Paddl
Choose Kafoodle if
- You want wholesaler data feeds beyond Erudus, or supplier specs applied to recipes without a review step
- You need nutrition, calorie or carbon labelling
- Stock and ordering belong in the same tool as recipes
Choose Paddl if
- The allergen matrix should sit with the HACCP plan, daily checks, training records and audit pack, not in a separate kitchen system
- Your venues are separate businesses and a head office allergen change must reach each one, with removals confirmed per venue
- You want a published price (£69 per location) and every feature on it
- You want an AI agent that does the setup and imports, each change confirmed by you
Switching from Kafoodle to Paddl
- Allergens in the same system as the HACCP plan, checks, training and audit pack
- Head office changes reach every venue, removals confirmed at each one
- Public allergen page, QR codes and website embed that update live
- £69 per location with every feature, published
Export recipes and the allergen matrix, upload them to Paddl, review what it reads, then switch the QR codes over site by site.
How the switch works
- Export recipes and allergens from Kafoodle
- Upload them to Paddl and review the allergens it reads
- Upload current supplier spec sheets
- Publish each site's allergen page and print the new QR codes
- Keep Kafoodle for stock, costing or nutrition if you use them
What you keep
- Recipe-level allergens
- Natasha's Law labels
- QR code allergen menus
What you give up
- Wholesaler data feeds other than Erudus
- Nutrition and carbon labels
- Stock, ordering and costing
Alternatives to Kafoodle for UK hospitality
| Product | Category | Pricing |
|---|---|---|
| Paddl | Food safety, compliance and operations | £69 per location per month, every feature included, 30-day free trial. No tiers and no volume discount. |
| Nutritics | Recipe, allergen and kitchen data | On quote, licences from 10 users |
| Apicbase | Recipe, allergen and kitchen data | Annual plans from 5 outlets, on quote |
| Kitchen CUT | Recipe, allergen and kitchen data | Ask Kitchen CUT; multi-site on quote |
Kafoodle comparison questions
How much does Kafoodle cost?
Kafoodle does not publish prices on its site (checked November 2026); it offers a free trial with no card and quotes after that. Paddl is £69 a location a month with every feature.
Is Paddl a Kafoodle alternative?
For allergens that need to sit with your food safety records, yes. For nutrition, costing, stock and wholesaler data feeds beyond Erudus, Kafoodle does more. Many operators choose by which problem is bigger: menu data or inspection readiness.
Does Paddl connect to Erudus like Kafoodle?
Yes. Paddl syncs Erudus daily, for the organisation library or a single business. Each spec change becomes a review card a person approves, so nothing from the feed applies by itself; an approved change then reaches every dish and venue that uses the product, gains at once and removals held. Products are matched by GTIN or supplier code, with a person confirming each match. Kafoodle also takes feeds from wholesalers such as Bidfood and Brakes, which Paddl does not.
How does a group push an allergen change to every venue?
In an organisation, head office keeps master dishes, prep items, the products in them and menus, and each business holds a linked copy. An allergen head office adds shows at every linked venue at once, on the allergen chart, menus, public allergen page, QR codes and website embed. An allergen it removes keeps showing at each venue until an owner or whole-business manager there confirms it, each business acknowledges the update, and head office sees in the master's history who has applied it, and can export the group allergen procedure for a Primary Authority or EHO.
Try Paddl alongside Kafoodle for 30 days
£69 per location per month, every feature included, 30-day free trial. No tiers and no volume discount. Card required to start, nothing charged until the trial ends.
Every feature during the trial · Setup from your own paperwork · Cancel any time