Supplier Management Software for Pubs
Pubs manage a unique mix of supplier relationships-brewery ties and free-of-tie arrangements for drinks, food suppliers for an increasingly ambitious kitchen offering, and cellar delivery logistics that require careful temperature management. Your cellar deliveries need checking against dray notes, food deliveries need temperature verification, and your cleaning chemical supplier needs current COSHH documentation on file. Many pub operators manage all of this informally, relying on the manager's memory for which suppliers are due and trusting that delivery drivers are handing over product in good condition. Paddl's supplier management software brings structure to pub supply chain management without adding bureaucracy. Delivery acceptance workflows are quick and practical-your team checks temperatures, verifies quantities, and documents any issues in under thirty seconds on a mobile device. Your supplier directory tracks brewery contracts alongside food supplier details, with document expiry alerts for certificates and insurance. When a product recall affects one of your suppliers, Paddl identifies which deliveries you received and when, giving you the traceability evidence that satisfies both your EHO inspector and your brewery's compliance team.
Understanding pub compliance
Traditional pubs and gastropubs balance food service with beverage operations, often in historic buildings with unique compliance challenges.
Balancing food and beverage compliance requirements
Historic buildings with limited modification options
Peak trading periods (weekends, events) stretching capacity
Cellar management and temperature control
From Cellar Deliveries to Kitchen Goods-In, Every Check Documented
Pub deliveries span two distinct supply chains - drinks from breweries and wholesalers arriving in the cellar, and food from suppliers arriving at the kitchen door. Paddl handles both with delivery acceptance workflows tailored to each type. Cellar deliveries are checked against dray notes with cask and keg counts verified, while food deliveries get temperature checks, packaging inspection, and date verification.
Your supplier directory manages the full range of pub supplier relationships: tied brewery accounts, free-of-tie drinks suppliers, food wholesalers, fresh produce deliveries, and cleaning chemical providers. Each supplier's documents are tracked with expiry alerts, so your certificates of insurance and COSHH data sheets stay current without manual diary entries.
When a food recall hits one of your suppliers, Paddl identifies which deliveries you received and when - critical information when your EHO inspector follows up to check how you responded. The complete audit trail shows you acted quickly and documented everything, reinforcing the management confidence that contributes to your hygiene rating.
Why this matters
Supplier Management challenges for pubs
With only 70% of UK pubs fully compliant, supplier management challenges are widespread. Here's what we hear from operators.
Deliveries accepted without proper checks - a real challenge when your pub adds seasonal dishes or event specials
No record of what was delivered and when during peak pub trading hours when the kitchen is under maximum pressure
Supplier certificates expired without notice - especially difficult in pubs where staff juggle kitchen and bar duties
No process for handling product recalls between your pub's kitchen, bar, and any outdoor service areas
Supplier Management Software built for pubs
Paddl's Supplier Management features help pubs stay compliant and save time.
Delivery Acceptance Workflows for Pubs
Structured check-in for every delivery: temperature checks, packaging condition, use-by dates, and quantity verification. Rejections are documented with photos and reasons. For pub kitchens - often compact spaces handling high volumes - this is designed to work within the constraints of your actual setup.
Supplier Directory & Documents for Pubs
Centralised supplier database with contact details, certificates, insurance documents, and allergen declarations. Track document expiry and chase renewals automatically. Your pub team can handle compliance during the busiest weekend service without adding time to the pass.
Temperature Logging at Goods-In for Pubs
Record delivery temperatures with probe readings linked to supplier and delivery date. Flag any deliveries that arrive outside safe temperature ranges. Whether your pub offers bar snacks, a full à la carte, or Sunday roasts, the system covers your specific food operation.
Product Recall Response for Pubs
When a supplier issues a recall, alert all affected locations instantly. Track which batches were received, what was used, and document your corrective actions. From cellar to kitchen to bar, your pub's compliance stays on track through every trading session.
Why pubs choose Paddl for supplier management
Common questions about Supplier Management for pubs
How does delivery acceptance work for pubs?
When a delivery arrives, your team follows a structured check-in workflow on the Paddl mobile app: verify temperature with a probe reading, check packaging condition, confirm use-by dates, and verify quantities against the order. Any issues are documented with photos and reasons. The entire check takes under 30 seconds and creates a permanent record linked to the supplier and delivery date. For pubs balancing food and beverage operations, this simplifies a complex compliance landscape.
How does Paddl handle product recalls for pubs?
When you receive a recall notice, enter it into Paddl and the system identifies every location that received the affected product, the delivery dates, and batch numbers. All affected locations are alerted instantly. You document what corrective action each location took — product quarantined, returned, or destroyed. The complete recall response is recorded for your EHO inspection file. Pub teams find this invaluable during busy weekend and event-driven service periods.
Can I track supplier document expiry for pubs?
Yes. Upload supplier certificates, insurance documents, and allergen declarations with their expiry dates. Paddl sends automatic alerts before documents expire and flags any supplier whose documentation has lapsed. You can block deliveries from suppliers with expired documentation if you choose. In a pub environment where menus often change with seasons and local availability, this keeps you covered.
How does this help with EHO traceability requirements for pubs?
EHO inspectors expect you to trace any food item back to its supplier. Paddl links every delivery to a supplier, date, temperature reading, and batch information. When an inspector asks where a specific product came from, you can show the complete chain within seconds. Pub operators report this is especially helpful when preparing for EHO visits.
Ready to simplify supplier management for your pub?
Start your free 14-day trial and see why pubs across the UK choose Paddl for supplier management.
Full access to all features · Dedicated onboarding · Cancel anytime